This document is used when a payment for goods or services remains unpaid beyond the agreed payment terms. An Overdue Invoice notice under Irish law must comply with the European Communities (Late Payment in Commercial Transactions) Regulations 2012 and other relevant legislation. It typically follows after the original payment deadline has passed and serves as a formal reminder and demand for payment. The document includes essential information such as the original invoice details, current balance including any statutory interest and compensation, payment history, and clear instructions for settlement. It forms part of the formal debt collection process and may be used as evidence in legal proceedings if the debt remains unpaid. This document is particularly important in maintaining professional relationships while ensuring legal compliance and protecting the creditor's rights to collect payment.
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1. Sender Details: Full business name, address, and contact information of the creditor
2. Date: Current date of the letter
3. Recipient Details: Full name, address, and contact information of the debtor
4. Reference Numbers: Original invoice number, account number, and any other relevant reference numbers
5. Subject Line: Clear indication that this is an overdue invoice notice
6. Outstanding Amount: Clear statement of the original amount, due date, and current balance including any late fees or interest
7. Payment History: Brief summary of previous invoicing and payment attempts
8. Legal Requirements: Statement of statutory late payment interest and compensation under Irish law
9. Payment Instructions: Clear instructions on how and when to make the payment
10. Next Steps: Clear statement of consequences if payment is not received and deadline for response
1. Previous Communications: Reference to prior reminder letters or communications - include if there has been previous correspondence
2. Payment Plan Option: Offer of payment plan or installment options - include if business policy allows for payment arrangements
3. Legal Proceedings Warning: Warning of potential legal action - include in final demand letters only
4. Statement of Account: Detailed breakdown of all transactions - include if there are multiple invoices or complex payment history
5. Dispute Resolution: Information about dispute resolution process - include if there are known disputes or high likelihood of disputes
1. Schedule A - Invoice Copy: Copy of the original invoice(s)
2. Schedule B - Statement of Account: Detailed statement showing all invoices, payments, interest calculations, and current balance
3. Schedule C - Interest Calculations: Detailed breakdown of statutory interest calculations and late payment compensation
4. Schedule D - Payment History: Chronological list of all invoices, reminders, and payment attempts
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