The Salary Deduction Form is an essential document used in Irish employment contexts to formalize and authorize deductions from an employee's wages. This document is required whenever an employer needs to make non-statutory deductions from an employee's salary, ensuring compliance with the Payment of Wages Act 1991 and other relevant Irish employment laws. The form serves as evidence of employee consent for specific deductions, whether for pension contributions, insurance premiums, union dues, or other authorized purposes. It includes detailed information about the nature, amount, and frequency of deductions, along with clear terms for modification or termination of the arrangement. The document is designed to protect both employer and employee interests while maintaining compliance with Irish employment legislation and data protection requirements.
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1. Employee Information: Essential details including employee name, employee number, PPS number, and department
2. Employer Information: Company name, registered address, and relevant contact details
3. Deduction Details: Specific amount or percentage to be deducted, frequency of deductions, and start date
4. Purpose of Deduction: Clear statement of what the deduction is for and how it will be used
5. Authorization Statement: Legal statement confirming employee's agreement to the deduction
6. Duration and Termination: Period for which the deduction will apply and process for terminating the arrangement
7. Declaration and Signatures: Formal declaration of understanding and agreement, with space for employee and employer signatures and date
1. Pension Scheme Details: Required when deduction is for pension contributions, including scheme details and contribution rates
2. Insurance Premium Details: Required when deduction is for health insurance or other insurance premiums
3. Union Dues Information: Required when deduction is for trade union membership fees
4. Variable Deduction Terms: Required when the deduction amount may vary over time, explaining the variation mechanism
5. Tax Relief Information: Required when the deduction qualifies for tax relief, explaining the tax implications
6. Repayment Schedule: Required when the deduction is for repayment of a loan or advance
1. Schedule 1: Deduction Calculation Method: Detailed explanation of how the deduction amount is calculated, particularly for variable deductions
2. Schedule 2: Payment Schedule: Detailed timeline of when deductions will be made and how they will be applied
3. Appendix A: Terms and Conditions: Detailed terms and conditions governing the salary deduction arrangement
4. Appendix B: Relevant Policy References: References to company policies or procedures relevant to the deduction
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