This Self Invoice agreement is designed for use in Ireland where a customer wishes to generate VAT invoices on behalf of their suppliers. The document is particularly useful in situations involving regular, recurring transactions or high-volume trading relationships where traditional supplier invoicing may be inefficient. It ensures compliance with Irish Revenue requirements, including necessary VAT regulations and the Value Added Tax Consolidation Act 2010. The agreement contains all mandatory elements required by Irish law for self-billing arrangements, including VAT registration details, agreement duration, and specific compliance statements. It's commonly used in industries with complex supply chains or where streamlined procurement processes are essential.
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1. Parties: Identification of the customer (self-biller) and supplier, including VAT registration numbers
2. Background: Context of the agreement and business relationship between the parties
3. Definitions: Key terms used throughout the agreement, including technical and legal terminology
4. Scope of Agreement: Details of products/services covered by the self-billing arrangement
5. Self-Billing Procedure: Process for generating self-billing invoices, including timing and delivery method
6. Compliance Requirements: Obligations to comply with VAT regulations and Revenue requirements
7. Representations and Warranties: Statements regarding VAT registration status and compliance capabilities
8. Duration and Termination: Term of the agreement and circumstances for termination
9. Dispute Resolution: Process for handling disagreements about invoices or other matters
10. General Provisions: Standard legal clauses including governing law, notices, and entire agreement
1. Electronic Systems: Details of electronic invoicing systems when automated self-billing is used
2. Data Protection: GDPR compliance measures when personal data is processed
3. Price Adjustment Mechanism: Procedures for handling price changes when applicable
4. Service Level Agreement: Performance metrics and standards when regular services are involved
5. Multi-currency Provisions: Rules for handling multiple currencies if international trade is involved
6. Group Company Provisions: Additional terms when agreement covers multiple group entities
1. Schedule 1 - Products/Services: Detailed list of products or services covered by the self-billing arrangement
2. Schedule 2 - Pricing: Agreed prices or rate cards for products/services
3. Schedule 3 - Invoice Format: Template and required content for self-billing invoices
4. Schedule 4 - Technical Specifications: Technical requirements for electronic self-billing systems if applicable
5. Schedule 5 - Contact Details: Key contacts and escalation procedures for both parties
6. Appendix A - Compliance Checklist: Checklist ensuring all Revenue and VAT requirements are met
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Professional Services
Technology
Logistics
Agriculture
Food Processing
Automotive
Energy
Telecommunications
Relevant Teams
Finance
Procurement
Accounts Payable
Tax
Legal
Supply Chain
Operations
Compliance
Commercial
Relevant Roles
Finance Director
Procurement Manager
Accounts Payable Manager
Tax Manager
Financial Controller
Supply Chain Manager
Commercial Director
Compliance Officer
Chief Financial Officer
Accounts Manager
Operations Director
Procurement Officer
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