The Subcontractor Confirmation Letter is a crucial document used in the Irish construction and related industries to formalize the engagement of subcontractors. It serves as an official record of the agreement between the main contractor and subcontractor, incorporating essential terms while ensuring compliance with Irish legislation including the Safety, Health and Welfare at Work Act 2005, Construction Regulations 2013, and relevant tax laws. This document is typically issued after initial negotiations but before work commencement, providing clear documentation of agreed terms, scope, rates, and compliance requirements. It's designed to be more concise than a full subcontractor agreement while maintaining legal enforceability and regulatory compliance.
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1. Header Information: Company letterhead, date, and formal addressing of the subcontractor
2. Opening Reference: Reference to prior discussions/agreements and purpose of the confirmation letter
3. Project Details: Specific project or work context for which the subcontractor is being engaged
4. Scope of Services: Clear description of the works/services to be provided by the subcontractor
5. Commercial Terms: Payment terms, rates, and payment schedule
6. Duration and Timeline: Start date, completion date, and any key milestones
7. Health and Safety Requirements: Confirmation of compliance with Safety, Health and Welfare at Work Act requirements
8. Insurance Requirements: Confirmation of required insurance coverage and minimum limits
9. Tax Compliance: Confirmation of RCT (Relevant Contracts Tax) status and tax clearance
10. Closing and Signatures: Acceptance provisions, signature blocks, and return instructions
1. Equipment and Materials: Details of any equipment or materials to be provided by either party, used when there are specific equipment requirements
2. Specific Site Rules: Additional site-specific requirements or restrictions, included when working on sites with special conditions
3. Performance Standards: Specific quality standards or certifications required, included for specialized work
4. Confidentiality Provisions: Specific confidentiality requirements, included when dealing with sensitive information or proprietary designs
5. Subcontractor Personnel: Requirements for specific personnel or qualifications, included when specific expertise or certifications are required
1. Schedule A - Rate Card: Detailed breakdown of agreed rates and pricing structure
2. Schedule B - Scope of Works: Detailed technical specifications and requirements for the works
3. Schedule C - Program of Works: Detailed timeline and milestone dates
4. Schedule D - Insurance Certificates: Copies of required insurance certificates
5. Schedule E - Safety Statement: Subcontractor's safety statement and risk assessments
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Engineering
Infrastructure
Real Estate Development
Facilities Management
Manufacturing
Technology Implementation
Telecommunications
Energy
Industrial Services
Relevant Teams
Legal
Operations
Commercial
Procurement
Finance
Health and Safety
Project Management
Construction
Risk Management
Compliance
Relevant Roles
Project Manager
Construction Manager
Contracts Manager
Commercial Director
Operations Manager
Site Supervisor
Quantity Surveyor
Procurement Manager
Legal Counsel
Risk Manager
Health and Safety Officer
Financial Controller
Construction Director
Technical Director
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