Supplier Evaluation Form

Supplier Evaluation Form for Ireland

Supplier Evaluation Form Template for Ireland

A comprehensive supplier evaluation document designed for use under Irish law, incorporating requirements from both domestic regulations and EU directives. This form serves as a structured assessment tool for evaluating potential and existing suppliers across multiple criteria including financial stability, technical capability, quality management, environmental compliance, and risk factors. The document ensures compliance with Irish procurement regulations while providing a standardized approach to supplier assessment, due diligence, and risk management.

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What is a Supplier Evaluation Form?

The Supplier Evaluation Form is a critical document used in procurement processes under Irish jurisdiction, designed to facilitate thorough assessment of potential and existing suppliers. It incorporates requirements from Irish procurement law and EU directives, particularly the Public Procurement Directive 2014/24/EU and its Irish implementation. The form enables organizations to evaluate suppliers across multiple dimensions including financial stability, technical capability, quality management, and compliance with regulatory requirements. This document is essential for maintaining a robust supplier selection process, ensuring due diligence, and managing supply chain risks effectively. The evaluation criteria and scoring system are structured to provide objective assessment while maintaining compliance with Irish and EU procurement regulations.

What sections should be included in a Supplier Evaluation Form?

1. Company Information: Basic supplier details including legal name, registration number, address, key contacts, and years in business

2. Financial Information: Financial stability indicators, turnover, financial statements, and bank references

3. Technical Capability: Assessment of supplier's technical abilities, resources, and expertise in relevant field

4. Quality Management: Quality control processes, certifications, and standards compliance

5. Health and Safety: Health and safety policies, incident records, and compliance with relevant regulations

6. Environmental Management: Environmental policies, certifications, and sustainability practices

7. Previous Experience: Track record, reference projects, and client testimonials

8. Compliance and Certifications: Required licenses, certifications, and regulatory compliance

9. Risk Assessment: Evaluation of potential risks including financial, operational, and reputational

10. Scoring Summary: Overall evaluation results and recommendation

What sections are optional to include in a Supplier Evaluation Form?

1. Information Security: For suppliers handling sensitive data or providing IT services - covers cybersecurity measures and data protection protocols

2. Supply Chain Management: For suppliers with complex supply chains - evaluates sub-supplier management and supply chain resilience

3. Innovation Capability: For technical or strategic suppliers - assesses R&D capabilities and innovation track record

4. Social Responsibility: For suppliers where corporate social responsibility is crucial - evaluates ethical practices and community engagement

5. Manufacturing Capabilities: For manufacturers - detailed assessment of production facilities and capabilities

6. Logistics Capability: For suppliers where delivery and distribution are critical - evaluates transportation and warehousing capabilities

What schedules should be included in a Supplier Evaluation Form?

1. Appendix A - Scoring Matrix: Detailed scoring criteria and weightings for each evaluation category

2. Appendix B - Required Documents Checklist: List of mandatory documents and certificates to be submitted

3. Appendix C - Reference Check Template: Standard format for conducting and documenting reference checks

4. Appendix D - Financial Assessment Criteria: Detailed financial ratios and thresholds used in evaluation

5. Appendix E - Compliance Declaration: Self-declaration form for regulatory and policy compliance

6. Appendix F - Site Visit Checklist: Template for conducting and documenting supplier site visits

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Construction

Healthcare

Retail

Financial Services

Professional Services

Logistics and Transportation

Energy

Telecommunications

Food and Beverage

Pharmaceuticals

Public Sector

Education

Relevant Teams

Procurement

Supply Chain

Vendor Management

Quality Assurance

Risk Management

Compliance

Operations

Finance

Legal

Sustainability

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Quality Assurance Manager

Risk Management Officer

Compliance Officer

Operations Manager

Category Manager

Strategic Sourcing Manager

Contract Administrator

Chief Procurement Officer

Sustainability Manager

Financial Controller

Supply Chain Analyst

Procurement Specialist

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Subcontractor Performance Evaluation Form

An Irish-law compliant form for systematic evaluation of subcontractor performance, incorporating key performance metrics and regulatory compliance requirements.

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Download a Standard Template

What is a Supplier Evaluation Form?

What sections should be included in a Supplier Evaluation Form?

What sections are optional to include in a Supplier Evaluation Form?

What schedules should be included in a Supplier Evaluation Form?

Authors

Alex Denne

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Document Type

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