The Termination of Appointment Letter is a critical document used in Irish employment practice when formally ending an employment relationship or appointment. It serves as an official record of the termination decision and ensures compliance with Irish employment legislation, including unfair dismissal laws, minimum notice requirements, and equality provisions. The letter must be carefully drafted to include all necessary information while managing legal risk and maintaining professionalism. It typically follows a period of performance management, disciplinary procedures, or organizational restructuring, though it may also be used in cases of mutual agreement or retirement. The document should be tailored to the specific circumstances while ensuring consistency with the organization's policies and Irish employment law requirements.
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1. Letter Header: Company letterhead, date, and addressee details including full name and address
2. Opening Statement: Clear statement confirming the termination of appointment, referencing the relevant position and effective date
3. Notice Period: Details of the notice period or payment in lieu of notice, including last working day
4. Reason for Termination: Brief, factual statement of the reason for termination (if appropriate and legally safe to include)
5. Final Pay and Benefits: Information about final salary, outstanding benefits, and treatment of any bonus entitlements
6. Company Property: Requirements for returning company property, including equipment, documents, and access cards
7. Closing Statement: Professional closure including acknowledgment of service and any relevant contact points for queries
8. Signature Block: Space for signature of authorized company representative and acknowledgment by the employee
1. Garden Leave: Include when the employee is to be placed on garden leave during the notice period
2. Post-Termination Restrictions: Reference to existing restrictive covenants if applicable and reminder of ongoing obligations
3. Reference Provision: Information about the company's policy on providing references
4. Outplacement Support: Details of any career transition support being offered
5. Legal Review Rights: Information about the employee's right to seek legal advice or appeal the decision
6. Settlement Agreement Option: Where applicable, reference to a separate settlement agreement being offered
7. Handover Requirements: Specific instructions regarding the handover of work, projects, or responsibilities
1. Final Payment Calculation: Detailed breakdown of final payment including salary, benefits, and any other entitlements
2. Company Property Checklist: List of company property to be returned
3. Benefits Summary: Summary of the treatment of various benefits including healthcare, pension, share options etc.
4. Handover Document Template: Template for documenting ongoing projects and responsibilities for handover purposes
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