The Venue Hire Agreement is a crucial document used in the Irish events and hospitality sector when a venue owner or operator grants temporary use of their space to another party. This agreement is essential for any situation where a space is being hired for events, meetings, conferences, celebrations, or other temporary uses. It must comply with Irish legal requirements, particularly regarding health and safety, licensing, and public liability. The document typically covers booking procedures, payment terms, permitted uses, capacity limits, insurance requirements, and operational guidelines. It's designed to protect both the venue provider and hirer while ensuring clear understanding of responsibilities and obligations. This agreement is particularly important in Ireland where specific regulations govern public venues, entertainment licenses, and alcohol service.
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1. Parties: Identification of the venue owner/operator and the hirer, including full legal names and addresses
2. Background: Brief context explaining the purpose of the agreement and the parties' intentions
3. Definitions: Definitions of key terms used throughout the agreement including 'Venue', 'Hire Period', 'Permitted Use', 'Hire Fee'
4. Booking and Payment Terms: Details of the venue booking process, hire fees, payment schedule, and deposit requirements
5. Venue Access and Use: Specific terms regarding access times, permitted activities, and usage restrictions
6. Client Obligations: Responsibilities of the hirer including conduct, compliance with venue rules, and maximum capacity
7. Venue Provider Obligations: Responsibilities of the venue provider including maintenance, cleaning, and basic facilities
8. Health and Safety: Health and safety requirements, emergency procedures, and compliance with relevant regulations
9. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
10. Cancellation and Termination: Cancellation policies, notice periods, and grounds for termination
11. Force Majeure: Provisions for unforeseen circumstances preventing venue use
12. General Provisions: Standard legal clauses including governing law, entire agreement, and notices
1. Catering and Alcohol: Include when the venue provides or permits external catering services and alcohol service
2. Technical Equipment: Include when the venue provides audio-visual or technical equipment for hire
3. Security Services: Include when security personnel are required or provided by the venue
4. Recurring Bookings: Include for agreements involving multiple booking dates or regular hire arrangements
5. Entertainment Licenses: Include when live music, dancing, or other licensed entertainment activities are permitted
6. Parking: Include when the venue provides parking facilities or has specific parking arrangements
7. Marketing Rights: Include when either party requires rights to use the other's name or event details for marketing
8. Waste Management: Include for larger venues or events requiring specific waste handling procedures
1. Schedule 1 - Venue Specification: Detailed description of the venue, including floor plans, capacity, and facilities
2. Schedule 2 - Hire Fees and Payment Schedule: Comprehensive breakdown of all fees, deposits, and payment timelines
3. Schedule 3 - Venue Rules and Regulations: Specific rules and operational guidelines for venue use
4. Schedule 4 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
5. Schedule 5 - Event Details: Specific details of the event(s) including dates, times, and special requirements
6. Appendix A - Emergency Procedures: Emergency contact information and evacuation procedures
7. Appendix B - Technical Specifications: Details of available technical equipment and facilities
8. Appendix C - Cleaning Checklist: Pre and post-event cleaning requirements and standards
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