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A Sick Pay Form is the official document employees use to request paid sick leave and document their medical absence from work. Under India's labour laws, including the Factories Act and Shops and Establishments Acts, this form helps both workers and employers track legitimate health-related time off while ensuring proper compensation.

The form typically includes essential details like the employee's name, department, dates of absence, nature of illness, and any supporting medical certificates. Most Indian companies require employees to submit this form within 48 hours of returning to work, making it a crucial link between workplace attendance policies and statutory sick leave benefits.

Submit a Sick Pay Form immediately after returning to work from any health-related absence. This applies when you take time off due to illness, medical appointments, or recovery from injury - even for single-day absences. Under Indian labour laws, prompt submission helps protect your right to paid sick leave and medical benefits.

The form becomes especially important during extended illnesses requiring multiple days off, when seeking medical reimbursements, or if your absence coincides with critical work periods. Many Indian companies require supporting medical certificates with the form if you're absent for more than two consecutive days, so gathering your documentation early helps avoid payment delays.

• Basic Self-Declaration Form: A simple one-page format used for short-term illnesses, typically requiring just dates and basic illness details
• Medical Certificate Attached Form: A detailed version that includes space for doctor's attestation and medical documentation for longer absences
• ESI-Linked Sick Pay Form: Specifically designed for employees covered under India's Employee State Insurance scheme, with additional fields for ESI number and benefit claims
• Digital Workflow Form: Modern HR system version with electronic submission and approval workflows, commonly used in IT and corporate sectors

• Employees: Submit Sick Pay Forms when taking medical leave, providing required details and supporting documentation
• HR Managers: Process forms, verify documentation, and ensure compliance with company policies and labour laws
• Department Heads: Review and approve sick leave requests, manage team coverage during absences
• Medical Officers: Provide supporting certificates and validate genuine medical conditions when required
• Payroll Teams: Calculate and process sick pay based on approved forms, ensuring accurate leave records and compensation

• Personal Details: Gather employee ID, department, designation, and contact information
• Leave Dates: Note exact dates of absence, including partial days if applicable
• Medical Information: Collect diagnosis details, doctor's name, and hospital/clinic information
• Supporting Documents: Attach medical certificates, prescriptions, or test reports as required
• Policy Compliance: Check your organization's sick leave policy and ESI scheme requirements
• Approval Chain: Identify the correct reporting manager and HR personnel for sign-offs

• Employee Declaration: Formal statement confirming the truthfulness of medical absence details
• Leave Period Details: Clear specification of start and end dates of sick leave
• Medical Certification: Space for doctor's details and attestation for leaves exceeding 2 days
• Company Policy Reference: Citation of relevant workplace sick leave policies and ESI provisions
• Authorization Section: Designated spaces for employee, supervisor, and HR signatures
• Privacy Statement: Clause ensuring confidential handling of medical information per Indian data protection norms

A Sick Pay Form differs significantly from a Return to Work Form, though they're often used in sequence. While both relate to employee absences, they serve distinct purposes in India's workplace documentation system.

• Timing and Purpose: Sick Pay Forms are submitted immediately after illness to claim paid leave, while Return to Work Forms focus on fitness verification and workplace reintegration
• Medical Details: Sick Pay Forms require specific illness information and doctor's certification, whereas Return to Work Forms concentrate on current health status and work capacity
• Payment Processing: Sick Pay Forms directly trigger salary continuation or ESI benefits, while Return to Work Forms don't affect compensation
• Legal Requirements: Sick Pay Forms fulfill statutory sick leave obligations under Indian labour laws, but Return to Work Forms primarily address workplace safety and liability concerns