The Authorization Letter For Passport Pickup Us Visa is a critical document required when an individual cannot personally collect their passport from a US Embassy/Consulate in India following visa processing. This document is essential in situations where business commitments, travel constraints, or personal circumstances prevent the passport owner from appearing in person. The letter must comply with Indian legal frameworks, particularly the Powers of Attorney Act, 1882, and the specific requirements set forth by US diplomatic missions in India. It includes comprehensive details of both the authorizer and the authorized representative, specific authorization language, validity period, and may require notarization depending on embassy requirements. This document is commonly used by business professionals, students, and individuals applying for US visas through any of the US diplomatic missions in India.
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1. Date and Location: Current date and place where the letter is being written
2. Addressee Information: Complete details of the US Embassy/Consulate office where the letter is addressed
3. Subject Line: Clear indication that this is an authorization letter for passport pickup
4. Authorizer Details: Full name, passport number, and contact information of the person authorizing pickup
5. Authorized Person Details: Full name, identification details (such as government ID number), and contact information of the person authorized to collect the passport
6. Authorization Statement: Clear statement of authorization including the specific purpose (passport pickup after US visa processing)
7. Passport Details: Passport number, date of issue, and other relevant passport information
8. Visa Application Details: Visa application number or receipt number related to the US visa application
9. Validity Period: Specific dates during which the authorization is valid
10. Signature Block: Space for authorizer's signature, name, and date
1. Reason for Authorization: Explanation of why the authorized person is picking up the passport (used when required by specific embassy or when the reason needs to be documented)
2. Emergency Contact: Additional contact information in case of issues (used when the primary parties cannot be reached)
3. Special Instructions: Any specific instructions or requirements for the pickup process (used when there are particular circumstances or embassy requirements)
4. Witness Details: Information and signature of a witness (used when required by embassy or for additional verification)
1. Copy of Authorizer's ID: Photocopy of the passport or government ID of the person giving authorization
2. Copy of Authorized Person's ID: Photocopy of government-issued ID of the person authorized to collect the passport
3. Visa Application Receipt: Copy of the visa application submission receipt or acknowledgment
4. Passport Submission Receipt: Copy of the receipt provided when passport was submitted for visa processing
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