The Data Protection Agreement is a crucial legal instrument used when an organization (data controller/fiduciary) engages another party (data processor) to process personal data on its behalf in India. This agreement has become increasingly important with the implementation of the Digital Personal Data Protection Act 2023 and existing IT Rules. It is essential for businesses operating in India or handling Indian citizens' data, as it establishes clear responsibilities, security requirements, and compliance obligations for all parties involved in data processing activities. The agreement addresses key aspects such as data security measures, breach notification procedures, cross-border transfers, and data subject rights, while ensuring alignment with Indian regulatory requirements and international best practices.
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1. Parties: Identification of the data controller/fiduciary and data processor, including their registered addresses and authorized representatives
2. Background: Context of the agreement, relationship between parties, and purpose of data processing activities
3. Definitions: Detailed definitions of terms including Personal Data, Sensitive Personal Data, Processing, Security Measures, Data Subject, and other relevant terms as per Indian law
4. Scope and Purpose of Processing: Detailed description of authorized data processing activities and their specific purposes
5. Obligations of the Data Processor: Core responsibilities including processing limitations, confidentiality, security measures, and compliance requirements
6. Data Security Measures: Mandatory security protocols, technical and organizational measures to protect data
7. Data Breach Notification: Procedures and timelines for reporting and handling data breaches
8. Rights of Data Subjects: Procedures for handling data subject requests and ensuring their rights under Indian law
9. Confidentiality: Confidentiality obligations regarding processed data and business information
10. Audit Rights: Rights and procedures for conducting audits and inspections
11. Term and Termination: Duration of agreement, termination conditions, and data handling post-termination
12. Governing Law and Jurisdiction: Specification of Indian law as governing law and jurisdiction for disputes
1. Cross-Border Data Transfers: Requirements and safeguards for international data transfers, used when data may be transferred outside India
2. Sub-Processing: Terms for engaging sub-processors, required when the processor intends to use third-party services
3. Sector-Specific Compliance: Additional requirements for specific sectors (healthcare, financial services), included based on industry
4. Data Protection Impact Assessment: Procedures for conducting DPIAs, included for high-risk processing activities
5. Insurance Requirements: Specific insurance obligations for data protection, included for high-value or high-risk agreements
6. Business Continuity: Disaster recovery and business continuity requirements, included for critical data processing
7. Special Categories of Data: Additional safeguards for sensitive data categories, included when processing biometric, health, or financial data
1. Schedule 1 - Processing Activities: Detailed list of authorized processing activities, categories of data subjects, and types of personal data
2. Schedule 2 - Technical and Organizational Security Measures: Specific security measures, standards, and protocols to be implemented
3. Schedule 3 - Data Retention and Deletion Policy: Specific timeframes and procedures for data retention and secure deletion
4. Schedule 4 - Sub-Processors: List of approved sub-processors and their processing activities
5. Schedule 5 - Data Transfer Mechanisms: Details of approved mechanisms for international data transfers
6. Schedule 6 - Security Breach Response Plan: Detailed procedures and contact information for breach response
7. Appendix A - Compliance Checklist: Checklist of compliance requirements under Indian data protection laws
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Healthcare
Banking and Financial Services
E-commerce
Telecommunications
Education
Insurance
Pharmaceuticals
Retail
Professional Services
Manufacturing
Media and Entertainment
Relevant Teams
Legal
Information Technology
Information Security
Compliance
Risk Management
Operations
Procurement
Privacy
Data Protection
Corporate Governance
Internal Audit
Vendor Management
Relevant Roles
Chief Information Security Officer
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
IT Director
Chief Technology Officer
Risk Manager
Information Security Manager
Operations Director
Procurement Manager
Chief Privacy Officer
General Counsel
IT Security Specialist
Data Protection Manager
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