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Program Management Agreement Template for India

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Key Requirements PROMPT example:

Program Management Agreement

"I need a Program Management Agreement for an IT transformation project where we (a multinational tech company) will be engaging a service provider to manage our cloud migration program across three Asian countries, starting March 2025, with strict data protection requirements and regular stakeholder reporting."

Document background
The Program Management Agreement is essential for organizations engaging external expertise to manage complex programs or initiatives in India. This document is typically used when a client organization requires professional program management services for significant transformational initiatives, multiple interconnected projects, or large-scale organizational changes. The agreement, governed by Indian law, comprehensively addresses service scope, delivery methodology, governance structure, and commercial terms while ensuring compliance with Indian legal requirements including the Indian Contract Act, 1872, and relevant industry-specific regulations. It becomes particularly important when organizations need to establish clear accountability, performance metrics, and risk management frameworks for program delivery, while protecting both parties' interests through well-defined terms for intellectual property, confidentiality, and dispute resolution.
Suggested Sections

1. Parties: Identification and details of the contracting parties - the Program Manager and the Client

2. Background: Context of the agreement, including brief description of the Client's business and need for program management services

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Appointment and Scope of Services: Formal appointment clause and detailed scope of program management services

5. Term and Termination: Duration of the agreement, renewal terms, and circumstances for termination

6. Program Manager's Obligations: Detailed responsibilities and commitments of the Program Manager

7. Client's Obligations: Responsibilities and commitments of the Client to enable service delivery

8. Governance and Reporting: Management structure, reporting requirements, and decision-making framework

9. Fees and Payment Terms: Compensation structure, payment schedule, and related terms

10. Intellectual Property Rights: Ownership and usage rights of project deliverables and pre-existing IP

11. Confidentiality: Protection and handling of confidential information

12. Liability and Indemnification: Limitation of liability and indemnification obligations

13. Force Majeure: Provisions for handling events beyond parties' reasonable control

14. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law

15. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Personnel and Key Resources: Used when specific key personnel or resources need to be committed to the program

2. Service Levels: Include when specific performance metrics and service levels need to be maintained

3. Change Control: Required when formal process for managing changes to scope or services is needed

4. Security Requirements: Include when handling sensitive data or accessing client systems

5. Business Continuity: Important for critical programs requiring disaster recovery planning

6. Anti-Bribery and Corruption: Include for international clients or when required by corporate policies

7. Data Protection: Required when personal data processing is involved

8. Insurance: Include when specific insurance coverage requirements exist

9. Non-Compete: Used when protecting against competitive activities is crucial

10. Step-In Rights: Include for critical programs where client may need to take direct control

Suggested Schedules

1. Schedule 1 - Detailed Scope of Services: Comprehensive description of program management services and deliverables

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment milestones

3. Schedule 3 - Service Levels and KPIs: Performance metrics, measurement criteria, and reporting requirements

4. Schedule 4 - Governance Framework: Detailed structure of program governance, including committees and escalation procedures

5. Schedule 5 - Key Personnel: Details of key team members and their roles

6. Schedule 6 - Client Dependencies: List of items, information, and support to be provided by the Client

7. Schedule 7 - Change Control Procedure: Detailed process for managing changes to scope or services

8. Schedule 8 - Form of Reports: Templates and formats for required program reports

9. Appendix A - Client Policies: Relevant client policies and procedures to be followed

10. Appendix B - Security Requirements: Detailed security protocols and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























































Clauses








































Relevant Industries

Information Technology

Construction and Infrastructure

Healthcare

Financial Services

Manufacturing

Telecommunications

Energy and Utilities

Government and Public Sector

Education

Retail and Consumer Goods

Professional Services

Transportation and Logistics

Relevant Teams

Legal

Procurement

Project Management Office

Operations

Finance

Risk and Compliance

Commercial

Strategic Planning

Information Technology

Business Development

Contract Administration

Quality Assurance

Relevant Roles

Program Manager

Project Director

Chief Operating Officer

Head of PMO

Operations Director

Contract Manager

Commercial Manager

Legal Counsel

Procurement Manager

Risk Manager

Delivery Director

Business Unit Head

Chief Financial Officer

Portfolio Manager

Strategic Initiatives Director

Transformation Lead

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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