The Subcontractor Cleaning Contract is designed for situations where a main contractor or property owner needs to engage a specialized cleaning service provider in India. This document is particularly relevant when organizations require professional cleaning services but prefer to outsource these operations rather than maintain an in-house cleaning staff. The contract comprehensively covers operational requirements, regulatory compliance (including Indian labor laws, GST requirements, and environmental regulations), performance standards, and risk allocation. It's structured to protect both parties' interests while ensuring clear service delivery expectations and maintaining compliance with Indian legal requirements. The document is especially important in today's environment where professional cleaning services must meet heightened hygiene standards and regulatory scrutiny.
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1. Parties: Identification of the main contractor and subcontractor with full legal names and addresses
2. Background: Context of the agreement, including reference to the main contract and basis for subcontracting
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of cleaning services to be provided, including locations, frequency, and standards
5. Term and Termination: Duration of the agreement, renewal terms, and termination provisions
6. Payment Terms: Fees, payment schedule, invoicing requirements, and GST provisions
7. Performance Standards: Required quality standards, KPIs, and monitoring mechanisms
8. Subcontractor Obligations: Key responsibilities including staff, materials, equipment, and compliance requirements
9. Labor Compliance: Compliance with Indian labor laws, minimum wages, and social security requirements
10. Health and Safety: Safety protocols, training requirements, and accident reporting procedures
11. Insurance and Indemnity: Required insurance coverage and indemnification provisions
12. Confidentiality: Protection of confidential information and data privacy
13. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law
14. General Provisions: Standard boilerplate clauses including notices, amendments, and severability
1. Equipment Provision: Terms for equipment provided by either party, including maintenance and replacement responsibilities
2. Multiple Location Terms: Specific provisions for contracts covering multiple locations or facilities
3. Staff Training: Detailed training requirements and certification standards for cleaning staff
4. Environmental Standards: Special environmental compliance requirements and green cleaning protocols
5. Security Requirements: Additional security clearance and access control requirements for sensitive locations
6. Procurement Standards: Standards for procurement of cleaning supplies and approved suppliers list
7. Subcontractor Personnel: Detailed requirements for staff uniforms, behavior, and background checks
1. Schedule 1 - Service Specifications: Detailed cleaning specifications, frequency charts, and quality standards
2. Schedule 2 - Price Schedule: Detailed breakdown of prices, rates for additional services, and price adjustment mechanisms
3. Schedule 3 - Locations and Timing: List of service locations, access times, and specific requirements for each location
4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used
5. Schedule 5 - Performance Metrics: Detailed KPIs, measurement methods, and reporting requirements
6. Schedule 6 - Staff Requirements: Minimum staffing levels, qualifications, and training requirements
7. Appendix A - Safety Procedures: Detailed safety protocols and emergency procedures
8. Appendix B - Reporting Templates: Standard templates for performance reporting and incident reporting
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