Subcontractor Cleaning Contract Template for England and Wales

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Subcontractor Cleaning Contract

"I need a Subcontractor Cleaning Contract for our London office building, where we'll be engaging a specialist deep-cleaning company to work weekends only, starting from March 2025, with strict requirements around security clearance and confidentiality due to our financial services operations."

What is a Subcontractor Cleaning Contract?

The Subcontractor Cleaning Contract is essential for businesses operating in England and Wales that need to formally engage cleaning service providers through a subcontracting arrangement. This document is particularly relevant when a main contractor needs to delegate cleaning responsibilities to specialized service providers while maintaining quality control and legal compliance. The contract addresses crucial aspects such as service standards, liability allocation, insurance requirements, and TUPE considerations, ensuring alignment with UK employment law, health and safety regulations, and industry standards.

What sections should be included in a Subcontractor Cleaning Contract?

1. Parties: Details of the contractor and subcontractor

2. Background: Context of the agreement and relationship between parties

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of cleaning services to be provided

5. Term and Termination: Duration of agreement and termination provisions

6. Payment Terms: Fees, payment schedule, and invoicing requirements

7. Obligations of the Subcontractor: Key responsibilities including compliance, staff, equipment

8. Health and Safety: Safety requirements and COSHH compliance

9. Insurance and Liability: Required insurance coverage and liability provisions

What sections are optional to include in a Subcontractor Cleaning Contract?

1. KPIs and Performance Measures: Performance metrics and reporting requirements for larger contracts or when specific performance standards are required

2. TUPE Provisions: Employment transfer provisions when taking over existing cleaning staff

3. Environmental Standards: Specific environmental compliance requirements when client has specific environmental policies

4. Security Requirements: Special security measures and clearances for sensitive locations like banks or government buildings

What schedules should be included in a Subcontractor Cleaning Contract?

1. Schedule 1 - Service Specification: Detailed cleaning specifications and frequency

2. Schedule 2 - Pricing Schedule: Detailed breakdown of costs and rates

3. Schedule 3 - Site Information: Details of locations where services are to be provided

4. Schedule 4 - Equipment and Materials: List of approved cleaning products and equipment

5. Schedule 5 - Staff Requirements: Qualifications, training, and vetting requirements

6. Appendix A - Health and Safety Policy: Relevant H&S procedures and requirements

7. Appendix B - Insurance Certificates: Copies of required insurance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services
Legal Services
Real Estate
Healthcare
Public Sector

Relevant Teams

Legal
Compliance
Human Resources
Risk Management
Operations

Relevant Roles

Legal Director
Compliance Officer
Company Secretary
HR Manager
Risk Manager

Industries

Employment Rights Act 1996: Key employment legislation governing employment rights, duties and protections for workers in the UK

Agency Workers Regulations 2010: Regulations ensuring equal treatment for agency workers compared to direct employees

Working Time Regulations 1998: Laws governing maximum working hours, rest breaks, and holiday entitlements

National Minimum Wage Act 1998: Legislation ensuring workers receive at least the minimum statutory pay rates

Modern Slavery Act 2015: Law addressing forced labor, human trafficking, and ensuring supply chain transparency

Health and Safety at Work Act 1974: Primary legislation for workplace health and safety in the UK

Control of Substances Hazardous to Health Regulations 2002: Regulations governing the use and handling of hazardous substances in the workplace, particularly relevant for cleaning products

Management of Health and Safety at Work Regulations 1999: Requirements for risk assessment and management of workplace safety

Personal Protective Equipment at Work Regulations 1992: Rules regarding provision and use of protective equipment in the workplace

Employers' Liability (Compulsory Insurance) Act 1969: Requirement for employers to maintain insurance against liability for injury or disease to their employees

Environmental Protection Act 1990: Legislation governing waste disposal and environmental protection

UK General Data Protection Regulation: Post-Brexit data protection legislation governing handling of personal data

Data Protection Act 2018: UK's implementation of data protection standards and requirements

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may enforce terms of contracts

Supply of Goods and Services Act 1982: Law implying terms about quality of service into contracts

Transfer of Undertakings (Protection of Employment) Regulations 2006: TUPE regulations protecting employees' rights when business ownership changes

IR35 Legislation: Tax legislation concerning off-payroll working and contractor status

Social Security Contributions and Benefits Act 1992: Framework for social security contributions and benefits

Equality Act 2010: Comprehensive legislation protecting against discrimination and promoting equality

Immigration, Asylum and Nationality Act 2006: Legislation governing right to work checks and employment of foreign nationals

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Let's create your Subcontractor Cleaning Contract

What is a Subcontractor Cleaning Contract?

What sections should be included in a Subcontractor Cleaning Contract?

What sections are optional to include in a Subcontractor Cleaning Contract?

What schedules should be included in a Subcontractor Cleaning Contract?

Authors

Alex Denne

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