The Supplier Evaluation Form is a crucial business document used in the Indian market to assess and qualify potential and existing suppliers through a structured evaluation process. This document becomes necessary when organizations need to establish or review supplier relationships, ensuring compliance with Indian regulatory requirements and industry standards. The form typically includes comprehensive assessment criteria covering financial, technical, operational, and compliance aspects of supplier capabilities. As a key component of supplier relationship management, this evaluation form helps organizations make informed decisions about supplier selection and continued engagement, while maintaining compliance with Indian laws such as the Indian Contract Act, 1872, and various industry-specific regulations. The document is designed to be adaptable across different industries while maintaining core evaluation criteria essential for supplier assessment.
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1. Supplier Information: Basic details about the supplier including company name, registration details, contact information, and years in business
2. Business Profile: Overview of supplier's business including ownership structure, key personnel, business licenses, and certifications
3. Financial Assessment: Evaluation of supplier's financial stability, including financial statements, credit rating, and banking references
4. Technical Capability: Assessment of supplier's technical expertise, production capacity, equipment, and facilities
5. Quality Management: Evaluation of quality control processes, certifications (ISO, etc.), and quality metrics
6. Operational Performance: Assessment of delivery performance, production capabilities, and operational efficiency
7. Compliance & Risk: Evaluation of regulatory compliance, insurance coverage, and risk management practices
8. HSE Assessment: Health, Safety, and Environmental practices assessment
9. References: Current/previous client references and performance history
10. Evaluation Summary: Overall scoring and recommendation section
1. IT Security Assessment: For suppliers providing digital services or handling sensitive data
2. R&D Capabilities: For suppliers where innovation and product development are crucial
3. Sustainability Assessment: For organizations with strong environmental and social responsibility focus
4. Supply Chain Management: For suppliers who manage their own sub-suppliers
5. Export Compliance: For suppliers involved in international trade
6. Local Content Evaluation: For projects requiring specific local content requirements
1. Schedule A - Scoring Criteria: Detailed scoring methodology and criteria for each evaluation section
2. Schedule B - Required Documents Checklist: List of all required supporting documents and certificates
3. Schedule C - Performance Metrics: Specific KPIs and performance standards for evaluation
4. Appendix 1 - Compliance Certificates: Templates and formats for required compliance certificates
5. Appendix 2 - Financial Templates: Standard templates for financial information submission
6. Appendix 3 - Site Audit Checklist: Detailed checklist for physical site audit if required
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Automotive
Pharmaceuticals
Construction
Retail
Food and Beverage
Electronics
Telecommunications
Healthcare
Chemical
Textiles
Energy
Defense
Infrastructure
Relevant Teams
Procurement
Supply Chain
Quality Assurance
Operations
Finance
Legal
Risk Management
Compliance
Vendor Management
Strategic Sourcing
Materials Management
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Quality Assurance Manager
Operations Manager
Sourcing Specialist
Compliance Officer
Risk Management Officer
Category Manager
Strategic Sourcing Manager
Supplier Relationship Manager
Chief Procurement Officer
Materials Manager
Supply Chain Analyst
Procurement Specialist
Vendor Development Manager
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