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The Trade Reference Letter serves as a critical business document in the Indian commercial ecosystem, providing essential third-party validation of a company's business conduct and creditworthiness. This document is typically required when a company seeks to establish new business relationships, apply for credit facilities, participate in tenders, or expand their operations. The letter should include specific details about the duration and nature of the business relationship, payment history, and general conduct of trade dealings. Under Indian law, particularly the Indian Contract Act and Banking Regulation Act, such references must be truthful and based on factual business relationships. The document carries significant weight in business decisions and must be issued with due consideration to both legal compliance and business confidentiality requirements.

1. Letterhead Details: Official letterhead of the referring company including full legal name, address, and contact information

2. Date and Reference Number: Current date and any internal reference number for tracking purposes

3. Recipient Details: Name and address of the party to whom the reference letter is addressed

4. Subject Line: Clear indication that this is a Trade Reference Letter and the name of the company being referred

5. Relationship Statement: Description of the business relationship between the referee and the subject company, including duration and nature of dealings

6. Trading History: Details of the trading history, including typical transaction values and frequency

7. Payment Performance: Information about payment history and adherence to credit terms

8. Closing Statement: Standard closing confirming willingness to provide additional information if required

9. Signature Block: Name, position, and signature of the authorized person providing the reference