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Trade Reference Letter Template for Singapore

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Key Requirements PROMPT example:

Trade Reference Letter

"I need a Trade Reference Letter for my manufacturing company to confirm our 5-year business relationship with ABC Electronics Ltd, including details about our consistent payment history and average monthly transaction volume of $500,000."

Document background
Trade Reference Letters are essential documents in Singapore's business landscape, used when companies need to establish their credibility with new business partners or financial institutions. The letter typically contains information about the duration of the business relationship, payment history, credit terms, and general business conduct. Under Singapore law, these references must be factual, compliant with data protection regulations, and free from defamatory content. Trade Reference Letters are particularly important in trade finance applications, supplier onboarding processes, and credit facility applications.
Suggested Sections

1. Letter Date: Current date of the reference letter

2. Recipient Details: Name and address of the party receiving the reference

3. Subject Company Information: Details of the company being referenced including registration number, address, and key contact person

4. Business Relationship Duration: Length of business relationship with the subject company and nature of business relationship

5. Transaction History: Overview of business dealings and payment history over the relationship period

6. Credit Terms: Standard credit terms extended and the company's adherence to payment terms

Optional Sections

1. Trading Volume: Specific details about trading volumes and transaction sizes, used when specifically requested by recipient

2. Financial Capacity: Commentary on financial strength and creditworthiness, when appropriate and permitted by regulations

3. Market Reputation: General market standing and industry reputation, when relevant and verifiable

4. Disclaimers: Specific disclaimers regarding the use and reliance on the information provided

Suggested Schedules

1. Transaction Summary: Detailed summary of key transactions over the specified period, if requested

2. Payment History Report: Detailed payment track record showing payment patterns and compliance with credit terms

3. Supporting Documents: Any additional documentation evidencing the business relationship or specific transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Industries

Banking Act (Chapter 19): Governs banking relationships and credit facilities. Key focus on banking secrecy provisions and confidentiality requirements when providing financial references.

Personal Data Protection Act (PDPA) 2012: Regulates the collection, use, and disclosure of personal and business information. Requires proper consent and data protection measures when sharing information in reference letters.

Defamation Act (Chapter 75): Ensures protection against libel and requires all statements in reference letters to be truthful and non-defamatory. Critical for maintaining legal safety when providing references.

Contract Act (Chapter 53): Provides framework for contractual obligations and misrepresentation. Establishes duty of care in making statements within reference letters.

Competition Act (Chapter 50B): Ensures reference letters comply with fair trading practices and don't contain anti-competitive information that could violate competition laws.

Singapore Code of Corporate Governance: Provides guidance for corporate governance practices, particularly relevant when references involve listed companies or regulated entities.

Singapore Chamber of Commerce Guidelines: Establishes best practices and industry standards for trade references in the Singapore business community.

MAS Guidelines: Monetary Authority of Singapore guidelines governing references involving financial institutions or regulated entities, ensuring compliance with financial sector requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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