The Basic Reference Letter is a fundamental employment document used in Malta when an employee leaves an organization or needs to verify their employment history. This document serves as an official record of employment, typically requested for job applications, visa purposes, or financial applications. Under Maltese employment law, while there is no statutory obligation to provide a reference letter, it is common practice and considered good business conduct. The Basic Reference Letter should comply with Malta's Data Protection Act and the EU's GDPR requirements, containing factual information about the employment relationship while avoiding potentially defamatory statements. The document typically confirms dates of employment, position(s) held, and main responsibilities, providing a neutral and objective account of the employment relationship.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Addressee Information: The 'To Whom It May Concern' or specific recipient details
3. Opening Statement: Confirmation of employment relationship and purpose of the letter
4. Employment Details: Job title, duration of employment, and employment status
5. Basic Role Description: Brief overview of main responsibilities and duties
6. Closing Statement: Standard closing confirming willingness to provide further information
7. Signature Block: Writer's name, position, contact information, and signature
1. Performance Assessment: Brief evaluation of the employee's performance, used when specifically requested and when the departure was amicable
2. Key Achievements: Notable accomplishments during employment, included when particularly relevant to the employee's future role
3. Reason for Leaving: When appropriate and agreed with the employee, can be included if the departure was amicable
4. Skills and Competencies: Specific skills and competencies demonstrated, included when relevant to the employee's future employment
5. Character Reference: Personal qualities and workplace behavior, included when specifically requested and appropriate
1. Position History Appendix: Optional detailed list of positions held and dates, if the employee had multiple roles
2. Projects Appendix: Optional list of key projects worked on, if relevant to future employment
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