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The Basic Reference Letter is a fundamental document in Swiss employment relations, mandated by the Swiss Code of Obligations. It serves as an official record of employment and evaluation of an employee's performance and conduct. This document is typically required when an employee leaves a company, whether for a new position, retirement, or other reasons. Under Swiss law, employers are legally obligated to provide this document upon request, and it must strike a balance between being truthful and maintaining a benevolent tone. The reference letter includes essential information such as employment duration, position held, responsibilities, performance assessment, and behavioral conduct. It plays a crucial role in the Swiss job market, where prospective employers commonly expect to receive detailed reference letters from previous employers. The document must comply with Swiss legal requirements regarding content, format, and tone, while avoiding any discriminatory language or unfair assessments.

1. Header Information: Company letterhead, date, and clear indication that this is a reference letter (Arbeitszeugnis)

2. Employee Personal Details: Full name of employee and any relevant personal identifiers without discriminatory information

3. Employment Period: Precise start and end dates of employment

4. Position and Role: Detailed description of the employee's position(s) and responsibilities

5. Performance Assessment: Objective evaluation of the employee's work quality, efficiency, and reliability

6. Conduct Statement: Description of the employee's behavior towards superiors, colleagues, and clients

7. Closing Statement: Standard closing including reason for departure (if appropriate) and future wishes

8. Signature Block: Company representative's name, position, and signature