The Staff Confirmation Letter is a critical employment document used in Malta when an employee successfully completes their probationary period and is confirmed as a permanent employee. This document is typically issued in accordance with the Employment and Industrial Relations Act (Chapter 452 of the Laws of Malta) and related employment regulations. The letter serves multiple purposes: it formally confirms the employee's permanent status, documents any changes in employment terms or benefits that take effect upon confirmation, and provides a clear record of the employment relationship's evolution. The Staff Confirmation Letter should be issued before or upon completion of the probationary period, which under Maltese law typically ranges from six months to a year, depending on the position level and terms agreed in the initial employment contract.
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1. Company Letterhead and Date: Official company letterhead with full registered address and contact details, and the current date
2. Employee Details: Full name and address of the employee
3. Confirmation Statement: Clear statement confirming successful completion of probation and permanent employment status
4. Position and Department: Confirmation of job title, department, and reporting relationship
5. Effective Date: The date from which the permanent employment status takes effect
6. Basic Terms Reference: Reference to the continuation of basic employment terms as per original contract
7. Closing and Signatures: Congratulatory note, signature blocks for employer and acknowledgment by employee
1. Revised Salary: Include if there is a salary adjustment upon confirmation
2. Additional Benefits: Include if new benefits become applicable after confirmation
3. Modified Terms: Include if any terms of employment are changing upon confirmation
4. Performance Recognition: Include if wanting to acknowledge specific achievements during probation
5. Development Plan: Include if there are specific career development or training plans to be documented
1. Benefits Schedule: Detailed list of benefits and entitlements applicable post-confirmation
2. Job Description: Updated job description if duties have evolved during probation
3. Company Policies: Reference to or summary of key company policies applicable to confirmed employees
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