A Work Referral Letter is a crucial document in the professional landscape of Malta, serving as a formal means of communication between current or former employers and potential future employers. This document is typically used when an employee is seeking new employment opportunities, applying for educational programs, or requiring official verification of their employment history. The letter must comply with Maltese employment law, including the Employment and Industrial Relations Act, and adhere to strict data protection requirements under both local legislation and EU GDPR. It contains verified information about employment dates, roles, responsibilities, and professional conduct, while maintaining appropriate confidentiality. The document's preparation requires careful consideration of legal implications, particularly regarding privacy rights and potential liability for the content provided.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Full name and address of the person or organization requesting the referral
3. Subject Line: Clear indication that this is a work referral letter for the named employee
4. Employment Verification: Confirmation of employment dates, position(s) held, and nature of employment (full-time, part-time, etc.)
5. Role Description: Brief overview of the employee's main responsibilities and duties
6. Performance Assessment: Objective evaluation of the employee's performance, skills, and competencies
7. Professional Conduct: Comment on the employee's reliability, punctuality, and professional behavior
8. Closing Statement: Willingness to provide further information and contact details
9. Signature Block: Name, position, and contact information of the person providing the referral
1. Reason for Leaving: Include when specifically requested and if the departure was on good terms
2. Specific Achievements: Add when there are notable projects or accomplishments worth highlighting
3. Salary Information: Include only if specifically requested and with employee's consent
4. Recommendation Statement: Strong endorsement section, used when the employee's performance warrants it
5. Training and Development: Include when the employee has completed significant training or professional development programs
6. Team Leadership: Add when the employee held management or team leadership responsibilities
1. Performance Records Summary: Optional attachment summarizing key performance indicators or evaluation results, if requested
2. Project Portfolio: List of major projects or achievements, if relevant to the new position
3. Certification Copies: Copies of relevant certifications or training completions mentioned in the letter
4. Data Protection Notice: Statement regarding the handling and processing of personal data in compliance with GDPR
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