An Authorization Letter For Signing Documents is a crucial legal instrument in Malaysian business and personal affairs, used when an individual or organization needs to delegate document signing authority to another party. This document type is particularly relevant when the primary signatory is unavailable or when operational efficiency requires delegation of signing authority. The letter must comply with Malaysian legal requirements, including proper identification of parties, clear scope of authority, and appropriate witnessing. It's commonly used in various situations such as corporate transactions, property dealings, or administrative processes where the authorized person needs to act on behalf of the authorizer. The document's validity is governed by Malaysian law, particularly the Powers of Attorney Act 1949 and the Contracts Act 1950.
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1. Date and Place: Current date and location where the letter is being executed
2. Authorizer Details: Full name, NRIC/Passport number, and address of the person granting the authorization
3. Authorized Person Details: Full name, NRIC/Passport number, and address of the person being granted the signing authority
4. Purpose Statement: Clear statement of the purpose of authorization and the scope of authority being granted
5. Documents Specification: Specific mention of types of documents the authorized person can sign
6. Declaration of Sound Mind: Statement confirming the authorizer is of sound mind and acting voluntarily
7. Signature Block: Space for signatures of authorizer, authorized person, and witnesses with their details
1. Duration of Authority: Specific time period for which the authorization is valid - include when authorization is temporary
2. Specific Limitations: Any restrictions or conditions on the signing authority - include when authority is limited
3. Revocation Clause: Terms for revoking the authorization - include when flexibility to revoke is needed
4. Indemnification: Clause protecting the authorized person from liability - include in high-risk situations
5. Special Instructions: Any specific procedures or requirements for executing documents - include when complex processes involved
1. List of Specific Documents: Detailed list of specific documents authorized for signing - attach when authorization is for specific documents only
2. Copy of Identification Documents: Copies of IC/Passport of both parties - attach for enhanced verification
3. Specimen Signature: Sample signatures of both authorizer and authorized person - attach when required by specific institutions
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Real Estate
Legal Services
Healthcare
Education
Manufacturing
Import/Export
Retail
Construction
Professional Services
Government and Public Sector
Relevant Teams
Legal
Administration
Corporate Secretarial
Human Resources
Finance
Operations
Procurement
Compliance
Corporate Affairs
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Legal Counsel
Human Resources Manager
Finance Director
Operations Manager
Administrative Officer
Project Manager
Procurement Manager
Regional Manager
Department Head
Business Development Manager
Contract Administrator
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