The Data Subject Request Form is a crucial document required for compliance with Malaysia's Personal Data Protection Act 2010 (PDPA). It serves as the formal mechanism through which individuals can exercise their rights regarding their personal data held by organizations. The form is designed to capture all necessary information required by the PDPA, including the data subject's identity, the nature of their request, and any supporting documentation. Organizations must make this form available to data subjects and process requests within the statutory timeframe of 21 days. The document is essential for maintaining transparency and accountability in personal data processing activities while ensuring proper verification and documentation of data subject requests.
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1. Data Subject Information: Collection of personal details necessary to identify the data subject, including full name, ID number, contact information, and proof of identity requirements
2. Request Type: Clear options for the type of request being made (access, correction, deletion, restriction, data portability, etc.) with checkboxes or similar selection mechanism
3. Request Details: Space for the data subject to provide specific details about their request, including what personal data is involved and the desired outcome
4. Identity Verification: Section specifying what identity documents must be submitted with the form to verify the requestor's identity
5. Declaration: Statement confirming the truth of information provided and understanding of the process, including signature and date
6. Processing Information: Information about how the request will be processed, including timeframes and potential costs
1. Representative Authorization: Section to be included when the request is made by someone acting on behalf of the data subject, requiring details of the representative and proof of authorization
2. Specific Data Categories: Additional section for requests involving sensitive personal data categories as defined under PDPA 2010
3. Cross-Border Transfer Details: Section to be included when the request involves personal data transferred across borders
4. Urgency Declaration: Optional section for cases where expedited processing is requested, requiring justification for urgency
1. Schedule A: Identity Verification Requirements: Detailed list of acceptable identification documents and requirements for submission
2. Schedule B: Fee Schedule: Information about any applicable fees for different types of requests and payment methods
3. Schedule C: Privacy Notice: Privacy notice explaining how the information provided in the form will be processed
4. Appendix 1: Guidance Notes: Detailed instructions on how to complete the form and what to expect after submission
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