The Evaluation Request For Proposal (RFP) is a critical document in Malaysian procurement processes, used when organizations need to evaluate and select vendors or service providers through a comprehensive and competitive process. It is particularly relevant when the procurement requires detailed technical evaluation, complex pricing structures, or significant value assessment. The document must comply with Malaysian procurement regulations, including the Government Contract Act 1949 and relevant Treasury Instructions. It typically includes detailed evaluation criteria, technical specifications, pricing requirements, and legal terms, all structured to ensure fair competition and transparent vendor selection. The RFP process in Malaysia often incorporates local content requirements and considers national economic development objectives, making it essential for both public and private sector procurement.
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1. Introduction: Overview of the organization issuing the RFP and the general purpose of the procurement
2. RFP Timeline: Key dates including release date, submission deadline, Q&A period, and evaluation period
3. Project Overview: Detailed description of the project objectives, scope, and expected outcomes
4. Submission Requirements: Detailed instructions for proposal submission, including format, number of copies, and delivery method
5. Evaluation Criteria: Comprehensive breakdown of evaluation criteria and weightings
6. Technical Requirements: Detailed specifications of technical requirements and deliverables
7. Commercial Requirements: Pricing structure, payment terms, and financial submission requirements
8. Legal Requirements: Legal obligations, compliance requirements, and terms and conditions
9. Submission Format: Required proposal structure and content organization
10. Contact Information: Details of procurement contact person and communication protocols
1. Pre-qualification Requirements: Used when specific certifications or qualifications are required to bid
2. Site Visit Details: Included when physical inspection of facilities or location is necessary
3. Environmental Requirements: Added for projects with significant environmental impact considerations
4. Local Content Requirements: Included when local business participation or content is mandatory
5. Security Requirements: Used for projects involving sensitive information or security concerns
6. Innovation Component: Added when seeking innovative solutions or alternative approaches
7. Proof of Concept Requirements: Included when demonstration of capability is required before full evaluation
1. Schedule A - Technical Specifications: Detailed technical requirements and specifications
2. Schedule B - Pricing Template: Standardized format for price submission
3. Schedule C - Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring methodology
4. Schedule D - Draft Contract: Proposed contract terms and conditions
5. Schedule E - Compliance Declaration: Template for legal and regulatory compliance declarations
6. Appendix 1 - Response Templates: Standard forms for technical and commercial responses
7. Appendix 2 - Company Information Form: Template for company profile and credentials
8. Appendix 3 - Reference Project Template: Format for submitting relevant project experience
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