The Event License Agreement serves as a crucial legal framework for organizing and hosting events in Malaysia, providing comprehensive coverage of rights, responsibilities, and risk allocation between venue owners/operators and event organizers. This document is essential when an organization seeks to use a venue for events such as concerts, exhibitions, conferences, sports competitions, or cultural performances. It ensures compliance with Malaysian regulatory requirements, including local entertainment laws, safety regulations, and licensing requirements. The agreement typically includes detailed specifications about venue usage, event parameters, financial arrangements, operational procedures, and risk management measures. Used across various sectors in Malaysia's events industry, this agreement type helps protect all parties' interests while ensuring proper event execution within legal parameters.
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1. Parties: Identification of the licensor and licensee with full legal names and addresses
2. Background: Context of the agreement, brief description of the event and parties' intentions
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant of License: Scope of the license, including permitted uses, restrictions, and exclusivity terms
5. Event Details: Specific details about the event, including date, time, venue, and nature of the event
6. Term: Duration of the license, including setup and breakdown periods
7. Fees and Payment: License fees, payment schedule, and other financial terms
8. Obligations of the Licensee: Licensee's responsibilities including compliance with laws, obtaining permits, and event management
9. Obligations of the Licensor: Licensor's responsibilities including venue access, basic facilities, and support
10. Insurance and Liability: Insurance requirements and allocation of risks between parties
11. Representations and Warranties: Standard warranties about authority to contract and compliance with laws
12. Termination: Grounds for termination and consequences
13. Force Majeure: Provisions for unforeseen circumstances affecting event execution
14. Governing Law and Jurisdiction: Specification of Malaysian law as governing law and jurisdiction for disputes
15. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement
1. Intellectual Property Rights: Detailed IP provisions when event involves significant creative content or branding
2. Sponsorship and Marketing: Rules regarding sponsorship rights and marketing activities when relevant to the event
3. Security Requirements: Specific security measures for large-scale or high-profile events
4. Food and Beverage: Terms regarding catering rights and restrictions when F&B is a significant component
5. Technical Requirements: Detailed technical specifications for events with complex production needs
6. Merchandising Rights: Terms for merchandise sales when applicable to the event
7. Broadcasting Rights: Media and broadcasting terms for events with recording/streaming components
8. Sustainability Requirements: Environmental protection measures for events with significant environmental impact
1. Schedule 1 - Venue Specifications: Detailed description of the venue, including floor plans and facilities
2. Schedule 2 - Event Timeline: Detailed timeline including setup, event, and breakdown periods
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, deposits, and payment milestones
4. Schedule 4 - Technical Requirements: Detailed technical specifications and requirements
5. Schedule 5 - Insurance Requirements: Specific insurance types and coverage amounts required
6. Schedule 6 - Required Permits and Licenses: List of all required regulatory permits and licenses
7. Appendix A - Event Rules and Regulations: Specific rules and regulations governing the event
8. Appendix B - Emergency Procedures: Emergency and evacuation procedures for the event
Relevant legal definitions
Clauses
Relevant Industries
Events and Entertainment
Hospitality
Sports and Recreation
Arts and Culture
Conferences and Exhibitions
Tourism
Property Management
Media and Broadcasting
Food and Beverage
Retail
Relevant Teams
Legal
Operations
Events
Facilities Management
Risk and Compliance
Commercial
Sales
Marketing
Business Development
Property Management
Relevant Roles
Events Manager
Venue Manager
Operations Director
Legal Counsel
Facilities Manager
Property Manager
Contract Administrator
Risk Manager
Compliance Officer
Business Development Manager
Event Coordinator
Commercial Director
Sales Manager
Marketing Manager
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