The General Contractor Termination Letter is a crucial document used in the Malaysian business environment when a company needs to formally end its relationship with a general contractor. This document must comply with Malaysian contract law, particularly the Contracts Act 1950 and the Construction Industry Development Board Act 1994. It serves as official documentation of the termination decision, outlines any outstanding obligations, specifies the effective date of termination, and provides instructions for project handover or transition. The letter can be used for both termination with cause (due to breach or non-performance) or without cause (as per contractual provisions), and should always maintain professionalism while protecting the company's legal interests.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the contractor
2. Contractor Details: Full name, registration number, and address of the contractor being terminated
3. Contract Reference: Details of the original contract including date, contract number, and project description
4. Termination Statement: Clear and unambiguous statement of contract termination
5. Legal Basis: Reference to specific contract clause or legal provision allowing termination
6. Effective Date: Clear statement of when the termination takes effect
7. Immediate Actions Required: List of immediate actions the contractor must take
8. Final Instructions: Information about final paperwork, site clearance, or handover procedures
9. Closing: Formal closing, signature block, and company details
1. Reason for Termination: Detailed explanation of termination reasons - include if termination is for cause
2. Outstanding Payments: Details of any pending payments or final settlement - include if financial matters need addressing
3. Ongoing Projects: Instructions regarding incomplete work or transition arrangements - include if there are unfinished projects
4. Legal Warnings: Specific legal consequences or warnings - include if anticipating disputes
5. Non-Compete Reminder: Reminder of any post-termination obligations - include if original contract had such provisions
1. Payment Schedule: Detailed breakdown of final payments or deductions
2. Project Status Report: Current status of ongoing projects and completion percentages
3. Asset Register: List of company property to be returned
4. Handover Checklist: Detailed list of documents and items to be handed over
Relevant legal definitions
Clauses
Relevant Industries
Construction
Real Estate Development
Infrastructure
Manufacturing
Industrial Development
Commercial Property
Residential Development
Mining
Oil and Gas
Telecommunications
Relevant Teams
Legal
Operations
Procurement
Project Management
Construction Management
Facilities Management
Risk and Compliance
Contract Administration
Commercial Operations
Relevant Roles
Project Manager
Construction Manager
Contract Administrator
Legal Counsel
Procurement Manager
Operations Director
Site Supervisor
Facilities Manager
Commercial Director
Chief Operations Officer
Risk Manager
Compliance Officer
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