A General Meeting Resolution is a crucial corporate governance document used in Malaysian companies to formally record decisions made during shareholder meetings. It is required whenever a company holds annual general meetings (AGMs) or extraordinary general meetings (EGMs) where shareholders vote on company matters. These resolutions must comply with the Companies Act 2016, Companies Regulations 2017, and for listed companies, additional requirements from Bursa Malaysia. The document includes essential information such as meeting details, attendance, voting results, and formal certification of decisions. It's particularly important for maintaining corporate records, demonstrating regulatory compliance, and implementing major corporate decisions such as structural changes, significant transactions, or changes in company leadership.
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1. Title and Date: Title of the resolution and date of the general meeting
2. Meeting Details: Type of meeting (AGM/EGM), venue, time, and quorum confirmation
3. Present: List of attendees, including directors, shareholders, and other relevant parties present
4. Chairperson: Identification of the meeting's chairperson
5. Notice: Confirmation that proper notice was given as per requirements
6. Resolution Text: The formal text of the resolution(s) being passed
7. Voting Results: Results of the vote, including numbers for, against, and abstentions
8. Certification: Chairman's certification of the resolution's passing
1. Proxy Details: Required when proxies are present at the meeting
2. Special Instructions: Any special voting arrangements or procedures that were implemented
3. Prior Resolutions: Reference to previous resolutions if this resolution amends or relates to earlier decisions
4. Regulatory Statements: Required for listed companies or when dealing with regulated matters
5. Dissenting Opinions: When there are significant opposing views that need to be recorded
1. Attendance Register: Complete list of all attendees including shareholders and proxies
2. Voting Record: Detailed breakdown of votes cast
3. Supporting Documents: Any relevant documents referenced in the resolution
4. Notice of Meeting: Copy of the notice sent to shareholders
5. Proxy Forms: Copies of submitted proxy forms if applicable
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