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The Generic Reference Letter is a fundamental document in Malaysian professional contexts, used when an employee transitions between jobs or requires formal verification of their employment history. This document must comply with Malaysian employment law, including the Employment Act 1955 and Personal Data Protection Act 2010, while providing accurate and objective information about the employee's tenure, responsibilities, and performance. The letter typically includes employment dates, position held, key responsibilities, and a general assessment of performance, written on company letterhead and signed by an authorized representative. It serves as both a legal document and a professional courtesy, helping facilitate career advancement while protecting both employer and employee interests under Malaysian jurisdiction.

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Details: The 'To Whom It May Concern' statement or specific recipient's details if known

3. Opening Statement: Introduction confirming the purpose of the letter and the relationship with the subject

4. Employment Details: Basic information including position held, duration of employment, and key responsibilities

5. Performance Assessment: Brief, factual evaluation of the individual's performance and reliability

6. Closing Statement: Standard closing with contact information for further queries

7. Signature Block: Writer's name, position, company, and contact details