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A Reference Letter For Former Employee is a crucial document in the Malaysian employment ecosystem, typically issued when an employee concludes their employment with an organization. It serves as an official record and professional reference, commonly requested for job applications, visa processes, or professional certifications. The document must comply with Malaysian employment laws, including the Employment Act 1955 and Personal Data Protection Act 2010, ensuring accurate representation while protecting both employer and employee interests. These letters typically include employment duration, role details, responsibilities, and performance assessment, while maintaining professional objectivity and confidentiality. In the Malaysian context, reference letters often carry significant weight in professional advancement and are considered important documents in the employment verification process.

1. Letter Header: Company letterhead including full company name, address, and contact details

2. Date: Current date when the reference letter is issued

3. Recipient Details: "To Whom It May Concern" or specific recipient details if known

4. Subject Line: Clear indication that this is a reference letter for the named employee

5. Employment Confirmation: Basic details of employment including job title, duration of employment, and department

6. Role Description: Brief overview of the employee's main responsibilities and duties

7. Performance Assessment: General statement about the employee's performance, reliability, and work quality

8. Closing Statement: Professional closing with contact information for further inquiries

9. Signature Block: Name, title, and signature of the authorized person writing the reference