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Letter Of Confirmation Of Date Of Birth for Malaysia

Letter Of Confirmation Of Date Of Birth Template for Malaysia

A Letter of Confirmation of Date of Birth is a formal document used in Malaysia to officially confirm an individual's date of birth when standard birth documentation may be unavailable, unclear, or requires additional verification. Operating under Malaysian law, particularly the Births and Deaths Registration Act 1957 and the Statutory Declarations Act 1960, this document serves as a legal declaration of an individual's birth date. It typically includes personal identification details, the confirmed date of birth, the basis for this confirmation, and may require authentication by a Commissioner for Oaths to ensure its legal validity within the Malaysian jurisdiction.

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Letter Of Confirmation Of Date Of Birth

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What is a Letter Of Confirmation Of Date Of Birth?

The Letter of Confirmation of Date of Birth is a crucial document in the Malaysian legal system, particularly when there are discrepancies in birth records or when original documentation is incomplete or unavailable. This document type is commonly required for various administrative and legal processes, including passport applications, school enrollments, employment verification, or pension claims. The letter must comply with Malaysian legal requirements and typically includes the individual's full identification details, the confirmed date of birth, and the basis for this confirmation. It may need to be witnessed by a Commissioner for Oaths to give it legal weight. The document's importance has grown with increasing requirements for accurate birth date verification in various official processes, making it a vital tool for resolving birth date-related documentation issues in Malaysia.

What sections should be included in a Letter Of Confirmation Of Date Of Birth?

1. Letter Header: Official letterhead or sender's details, including full name, address, and contact information of the person making the confirmation

2. Date: Current date when the letter is being written

3. Subject Line: Clear indication that this is a Letter of Confirmation of Date of Birth

4. Salutation: Appropriate greeting to the receiving authority or 'To Whom It May Concern'

5. Personal Details: Full name, current address, and identification details of the person whose date of birth is being confirmed

6. Birth Information: Clear statement of the date of birth being confirmed, including day, month, and year in both numerical and words format

7. Basis of Confirmation: Statement explaining how the date of birth is known or verified (e.g., birth certificate, hospital records, family records)

8. Declaration: Formal statement confirming the truth of the information provided

9. Signature Block: Space for signature, name, and date of signing

What sections are optional to include in a Letter Of Confirmation Of Date Of Birth?

1. Previous Names: Section listing any previous names used by the individual, to be included if the person has undergone name changes

2. Witness Statement: Additional confirmation from a person who can attest to the date of birth, to be included when original documentation is limited

3. Historical Context: Additional information about why original birth documentation might be missing or incorrect, used in cases where there are documentation issues

4. Commissioner for Oaths Attestation: Section for official verification by a Commissioner for Oaths, required if the letter needs to be legally sworn

5. Translation Certification: If original documents are in a different language, include certification of translation

What schedules should be included in a Letter Of Confirmation Of Date Of Birth?

1. Copy of Identification Document: Certified copy of the individual's current identification document (e.g., MyKad)

2. Supporting Documents: Copies of any available documentation that supports the stated date of birth (birth certificate, hospital records, school records, etc.)

3. Witness Identification: Copies of identification documents of any witnesses who have provided statements

4. Historical Records: Any historical documents or records that help establish the date of birth

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions










Clauses










Relevant Industries

Government & Public Sector

Education

Healthcare

Financial Services

Legal Services

Insurance

Human Resources

Immigration Services

Social Services

Professional Services

Relevant Teams

Legal

Human Resources

Compliance

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Document Control

Records Management

Registration Services

Identity Verification

Government Relations

Customer Service

Relevant Roles

Legal Officer

Human Resources Manager

Compliance Officer

Administrative Officer

Immigration Officer

School Registrar

Hospital Administrator

Government Registry Officer

Identity Verification Specialist

Document Control Officer

Records Manager

Pension Administrator

Employment Verification Specialist

Social Services Coordinator

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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