The Order Confirmation Letter To Customer is a critical business document used in Malaysian commerce to formally acknowledge and confirm orders received from customers. It serves as a binding document that outlines the specific details of a transaction, including product specifications, pricing, delivery terms, and payment conditions. This document is particularly important in the Malaysian business context as it complies with local commercial laws, including the Contracts Act 1950 and Consumer Protection Act 1999. The letter should be issued promptly after receiving an order and acts as both a customer service tool and a legal record of the transaction. It helps prevent misunderstandings, provides clear documentation for both parties, and can be crucial in case of future disputes. The document also serves as an important reference point for internal departments handling order fulfillment, accounting, and customer service.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Letter Header: Company letterhead, date, reference number, and customer's complete contact details
2. Subject Line: Clear indication that this is an Order Confirmation with reference to the original order number
3. Opening Acknowledgment: Thank the customer for their order and reference when it was placed
4. Order Details: Comprehensive list of ordered items, quantities, agreed prices, and specifications
5. Total Cost Breakdown: Itemized list of costs including subtotal, applicable taxes, shipping charges, and final total
6. Delivery Information: Expected delivery date, shipping method, and delivery address
7. Payment Terms: Confirmation of payment method, payment status, or payment schedule
8. Closing Statement: Expression of appreciation and contact information for any queries
9. Signature Block: Authorized signatory details and company stamp if required
1. Special Instructions: Include when there are specific handling, packaging, or usage instructions
2. Cancellation Policy: Include for high-value orders or when cancellation terms need to be explicitly stated
3. Warranty Information: Include when products come with specific warranty terms or conditions
4. Custom Requirements: Include when order involves customization or special manufacturing requirements
5. Installation Services: Include when order includes installation or setup services
6. Trade Terms: Include for international orders requiring specific Incoterms or trade conditions
1. Product Specifications: Detailed technical specifications or product descriptions when too lengthy for main letter
2. Price List: Detailed breakdown of prices for multiple items or complex pricing structures
3. Terms and Conditions: Standard terms and conditions of sale if referenced in main letter
4. Delivery Schedule: For multiple delivery dates or complex logistics arrangements
Find the exact document you need
Employment Verification Letter For Bank Account
A Malaysian-compliant formal letter confirming employment status and income details for banking purposes.
Download
Termination Confirmation Letter
A formal letter confirming employment termination in Malaysia, compliant with local employment laws and specifying termination terms and conditions.
Download
Petty Cash Confirmation Letter For Audit
A formal Malaysian business document confirming petty cash fund details and balances to external auditors, in compliance with local audit requirements.
Download
Employment Confirmation Letter For Immigration
A formal Malaysian employment confirmation letter meeting immigration requirements for foreign workers, including verified employment details and terms.
Download
Verification Letter For Tenant
A formal Malaysian legal document that verifies a tenant's occupancy status, lease terms, and rental compliance for official purposes.
Download
Marriage Confirmation Letter
An official document issued under Malaysian law verifying the existence and validity of a registered marriage, suitable for various legal and administrative purposes.
Download
Payment Confirmation Letter To Supplier
A formal Malaysian business document confirming payment details to a supplier, serving as official payment transaction record under Malaysian law.
Download
Marriage Confirmation Letter For Immigration
An official Malaysian document confirming marriage status for immigration purposes, compliant with Malaysian marriage and immigration laws.
Download
Employee Confirmation Letter For Bank Loan
A Malaysian-compliant formal letter confirming employment details and salary information to support an employee's bank loan application.
Download
Order Confirmation Letter To Supplier
A legally binding document under Malaysian law that confirms order details and terms between a buyer and supplier.
Download
Letter Confirming Receipt Of Documents
A formal Malaysian legal document acknowledging receipt of specified documents, serving as official record under Malaysian law.
Download
Employee Confirmation Letter For Bank Account Opening
A formal Malaysian employer-issued letter confirming employment details for bank account opening purposes, complying with local banking regulations.
Download
Confirmation Letter To Open Bank Account
A formal letter requesting to open a bank account in Malaysia, containing essential declarations and compliance statements as required by Malaysian banking regulations.
Download
Holiday Confirmation Letter
A formal Malaysian employment document confirming approved employee leave periods, dates, and related arrangements under Malaysian employment law.
Download
Confirmation Of Volunteer Service Letter
A formal Malaysian legal document confirming an individual's volunteer service period, responsibilities, and achievements with an organization.
Download
Sign Confirmation Letter
A formal Malaysian legal document confirming the authenticity of a signature on a specified document, compliant with Malaysian contract law and signature verification requirements.
Download
Power Of Attorney Confirmation Letter
A formal document under Malaysian law that confirms the validity and current status of a Power of Attorney arrangement for third parties.
Download
Order Confirmation Letter To Customer
A formal business document used in Malaysia that confirms order details, terms, and conditions between a supplier and customer, complying with Malaysian commercial law requirements.
Download
Offer Letter And Confirmation Letter
Malaysian-compliant offer letter and confirmation letter package establishing employment terms and confirming permanent employment status.
Download
Letter Of Enrolment
A Malaysian-compliant formal document confirming student enrollment and academic program acceptance, governed by local education laws.
Download
Intercompany Balance Confirmation Letter
A Malaysian-law governed letter used to confirm and validate intercompany account balances between related entities within a corporate group structure.
Download
Driving Licence Confirmation Letter
An official Malaysian document confirming the validity and details of an individual's driving license, issued by the Road Transport Department (JPJ).
Download
Debtor Confirmation Letter
A Malaysian law-governed document confirming a debtor's acknowledgment of debt and commitment to repayment terms.
Download
Customer Balance Confirmation Letter
A formal letter used in Malaysian business practice to verify and confirm outstanding customer account balances, essential for audit and reconciliation purposes.
Download
Confirmation Of Maternity Leave Letter
A formal letter confirming employee maternity leave arrangements under Malaysian law, including leave duration, dates, and benefits.
Download
Confirmation Of Directorship Letter
A Malaysian legal document confirming director appointment and outlining key terms and responsibilities under Malaysian corporate law.
Download
Confirmation Letter Acknowledgement
A Malaysian law-governed formal acknowledgment document confirming receipt and understanding of prior communications or agreements.
Download
Confirmation Of Rent Payment Letter
A Malaysian legal document that formally confirms rent payments made by a tenant to a landlord, serving as official proof of payment under Malaysian law.
Download
Background Verification Letter
A Malaysian-compliant formal request document for conducting background verification of individuals, adhering to local data protection and privacy laws.
Download
Audit Balance Confirmation Letter
A standardized letter used in Malaysian audit processes to obtain third-party confirmation of account balances and financial information.
Download
Tender Confirmation Letter
A formal document under Malaysian law that confirms the acceptance of a tender submission and outlines key terms and conditions of the award.
Download
Supplier Confirmation Letter
A formal business document under Malaysian law that confirms the key terms and conditions of a supply arrangement between a supplier and customer.
Download
Solvency Confirmation Letter
A formal declaration under Malaysian law confirming a company's ability to meet its financial obligations and maintain financial stability.
Download
Salary Received Confirmation Letter
A Malaysian legal document confirming an employee's salary and employment details, commonly used for official verification purposes.
Download
Rental Income Verification Letter
A Malaysian legal document that formally verifies a property owner's rental income, typically used for financial and tax purposes.
Download
Redundancy Confirmation Letter
A formal notification document under Malaysian law confirming an employee's redundancy and outlining termination terms and benefits.
Download
Proof Rental Verification Letter
A formal Malaysian legal document that verifies a tenant's rental arrangement, used for official purposes such as visa applications, loans, or employment verification.
Download
Pay Verification Letter
A formal Malaysian employer-issued document confirming an employee's employment status and compensation details, compliant with local employment laws.
Download
Order Acknowledgement Letter
A Malaysian law-governed document confirming receipt and acceptance of a purchase order, outlining key order details and terms.
Download
Medical Confirmation Letter
A formal medical document issued under Malaysian law that confirms a patient's medical condition, treatment, or health status, authenticated by a registered medical practitioner.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)