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1. Sender's Details: Full name, current address, and contact information of the tenant
2. Date: Current date when the letter is written
3. Recipient's Details: Landlord's/Property Manager's name and address
4. Subject Line: Clear indication that this is a move-out notice
5. Formal Notice of Intent: Clear statement of intention to vacate the property
6. Property Details: Complete address of the rental property
7. Move-out Date: Specific date when the property will be vacated
8. Notice Period Compliance: Confirmation that the notice period complies with the lease agreement
9. Request for Property Inspection: Proposed timing for final inspection and key handover
10. Closing: Professional closing with signature and printed name
1. Security Deposit Return: Request for return of security deposit, including preferred method of return - include when security deposit was paid
2. Forwarding Address: New address for future correspondence - include if moving to a known new address
3. Reason for Moving: Brief explanation of why tenant is moving - include if maintaining good relationships or if required by lease
4. Maintenance History: Summary of property condition and any existing damage - include if there are concerns about deposit return
5. Utility Transfer: Information about utility account transfers - include if utilities are in tenant's name
1. Copy of Lease Agreement: Attachment of relevant pages from original lease showing notice period requirements
2. Property Condition Photos: Current dated photos showing property condition (if applicable)
3. Utility Account Information: List of utility account numbers and contact information for transfer purposes
4. Move-out Checklist: Landlord's specific requirements for property condition upon vacation
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