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Move Out Request Letter for Malaysia

Move Out Request Letter Template for Malaysia

A formal written notification document used in Malaysia to inform a landlord or property manager of a tenant's intention to vacate a rented property. The document adheres to Malaysian property law requirements and typically includes specific moving dates, property details, and arrangements for final inspection. It serves as an official record of the tenant's compliance with notice period requirements under Malaysian tenancy practices and helps facilitate the proper termination of a lease agreement while protecting both parties' interests.

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Move Out Request Letter

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What is a Move Out Request Letter?

The Move Out Request Letter is a crucial document in the Malaysian property rental ecosystem, serving as a formal communication tool between tenants and landlords or property managers. It is typically used when a tenant decides to end their tenancy, whether at the end of a lease term or during a periodic tenancy. The document must comply with Malaysian property law requirements, particularly regarding notice periods specified in the original lease agreement. It should contain essential information such as the property address, intended vacation date, and arrangements for final inspection and key handover. This formal notification helps ensure a smooth transition and protects both parties' rights under Malaysian law, while also serving as documentary evidence of proper notice being given.

What sections should be included in a Move Out Request Letter?

1. Sender's Details: Full name, current address, and contact information of the tenant

2. Date: Current date when the letter is written

3. Recipient's Details: Landlord's/Property Manager's name and address

4. Subject Line: Clear indication that this is a move-out notice

5. Formal Notice of Intent: Clear statement of intention to vacate the property

6. Property Details: Complete address of the rental property

7. Move-out Date: Specific date when the property will be vacated

8. Notice Period Compliance: Confirmation that the notice period complies with the lease agreement

9. Request for Property Inspection: Proposed timing for final inspection and key handover

10. Closing: Professional closing with signature and printed name

What sections are optional to include in a Move Out Request Letter?

1. Security Deposit Return: Request for return of security deposit, including preferred method of return - include when security deposit was paid

2. Forwarding Address: New address for future correspondence - include if moving to a known new address

3. Reason for Moving: Brief explanation of why tenant is moving - include if maintaining good relationships or if required by lease

4. Maintenance History: Summary of property condition and any existing damage - include if there are concerns about deposit return

5. Utility Transfer: Information about utility account transfers - include if utilities are in tenant's name

What schedules should be included in a Move Out Request Letter?

1. Copy of Lease Agreement: Attachment of relevant pages from original lease showing notice period requirements

2. Property Condition Photos: Current dated photos showing property condition (if applicable)

3. Utility Account Information: List of utility account numbers and contact information for transfer purposes

4. Move-out Checklist: Landlord's specific requirements for property condition upon vacation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Document Type

Notice to Vacate

Cost

Free to use
Relevant legal definitions















Clauses













Relevant Industries

Residential Real Estate

Commercial Real Estate

Industrial Property

Retail

Hospitality

Office Space Management

Student Housing

Serviced Apartments

Relevant Teams

Legal

Property Management

Facilities Management

Customer Relations

Administrative Support

Tenant Services

Real Estate Operations

Housing Administration

Relevant Roles

Property Manager

Tenant Relations Officer

Facilities Manager

Real Estate Agent

Leasing Manager

Property Administrator

Building Manager

Housing Officer

Tenant Coordinator

Legal Administrative Assistant

Relocation Specialist

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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