This Non-Disclosure Agreement For Interns is essential for organizations in Malaysia that engage interns in their operations and need to protect their confidential information, trade secrets, and intellectual property. The document is designed to comply with Malaysian legislation, including the Contracts Act 1950, Employment Act 1955, and Personal Data Protection Act 2010. It should be used whenever an organization brings on new interns who will have access to sensitive company information, intellectual property, or confidential business operations. The agreement balances the organization's need to protect its information with the educational nature of internships and includes provisions for academic requirements while maintaining confidentiality. It's particularly important as interns often rotate through different departments and may have access to various types of confidential information during their temporary employment.
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1. Parties: Identifies the company and the intern, including their full legal names and addresses
2. Background: Explains the context of the internship and the need for confidentiality
3. Definitions: Defines key terms including 'Confidential Information', 'Internship Period', and other relevant terms
4. Scope of Confidential Information: Details what constitutes confidential information within the organization
5. Confidentiality Obligations: Sets out the intern's specific obligations regarding confidential information
6. Permitted Disclosures: Describes circumstances under which confidential information may be disclosed
7. Information Security: Specifies procedures for handling and protecting confidential information
8. Return of Confidential Information: Requirements for returning or destroying confidential information upon internship completion
9. Duration of Obligations: Specifies how long the confidentiality obligations remain in effect
10. Breach and Consequences: Outlines the consequences of breaching the agreement
11. General Provisions: Standard provisions including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Include when the intern may create or work with IP during the internship
2. Personal Data Protection: Include when the intern will have access to personal data covered by PDPA
3. Social Media and Communication: Include when the intern will have access to social media accounts or external communications
4. Multiple Location Provisions: Include when the intern may work across multiple office locations
5. Industry-Specific Obligations: Include when there are specific industry regulations or requirements
6. Academic Institution Provisions: Include when the internship is part of an academic program requiring specific provisions
7. Remote Work Provisions: Include when the intern may work remotely and handle confidential information outside the office
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the intern may encounter
2. Schedule 2 - Information Security Procedures: Specific procedures for handling different types of confidential information
3. Schedule 3 - Approved Software and Tools: List of approved software and tools for handling confidential information
4. Appendix A - Acknowledgment Form: Form for intern to acknowledge receipt and understanding of the NDA
5. Appendix B - Exit Clearance Form: Checklist for ensuring all confidential information is returned upon internship completion
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