The Signature Agreement Statement is a fundamental legal document used in Malaysian business and legal contexts to establish the validity and authenticity of signatures on important documents. This document becomes necessary when there's a need to formally verify and validate signatures, particularly in high-value transactions, official agreements, or when using digital signatures. It complies with Malaysian legislation, including the Digital Signature Act 1997 and Electronic Commerce Act 2006, and can be used for both physical and electronic signatures. The document typically includes details about the signatories, their authority to sign, the documents being signed, and any specific execution requirements, making it an essential tool for risk management and legal compliance in business transactions.
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1. Parties: Identification of all parties involved, including full legal names, registration numbers for companies, and addresses
2. Background: Brief context explaining the purpose of the signature agreement statement
3. Definitions: Key terms used in the agreement, including types of signatures covered
4. Signature Declaration: Express statement confirming the authenticity and voluntary nature of the signature
5. Document Identification: Clear identification of the document(s) to which the signature applies
6. Authority Statement: Confirmation of the signatory's authority to sign on behalf of the party they represent
7. Execution Requirements: Specific requirements for valid execution, including witnessing if required
8. Governing Law: Confirmation that Malaysian law governs the statement
1. Electronic Signature Provisions: Additional provisions specific to electronic or digital signatures, required when electronic signatures will be used
2. Multiple Document Declaration: Required when the signature applies to multiple documents or a suite of documents
3. Witness Requirements: Special witnessing provisions required for certain types of documents or transactions
4. Corporate Authority Details: Additional details about corporate authorization, required for company signatories
5. Translation Declaration: Required when the signature statement applies to documents in multiple languages
1. List of Applicable Documents: Schedule listing all documents to which the signature applies
2. Signature Specimens: Examples of authorized signatures for verification purposes
3. Corporate Authorization Evidence: Copies of board resolutions or other corporate authorizations
4. Identity Documents: Copies of relevant identification documents of signatories
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