The Affidavit of Lost Corporate Document is a crucial legal instrument used in Nigerian corporate governance when important company documents have been lost, stolen, or destroyed. This affidavit is required by the Corporate Affairs Commission (CAC) and other regulatory bodies as part of the process for obtaining replacement documents or protecting the company's interests. The document must comply with the Companies and Allied Matters Act (CAMA) 2020 and be sworn before appropriate authorities. It typically includes detailed information about the lost document, circumstances of loss, search efforts undertaken, and the deponent's authority to make the declaration. This affidavit serves multiple purposes, including facilitating the issuance of replacement documents, protecting the company against potential misuse of lost documents, and maintaining proper corporate records as required by Nigerian law.
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1. Title and Jurisdiction: Specifies the type of affidavit and the jurisdiction (relevant Nigerian court)
2. Deponent Information: Personal details of the person making the affidavit, including full name, occupation, and address
3. Corporate Identity: Details of the company including registration number, registered address, and date of incorporation
4. Deponent's Authority: Statement of the deponent's position in the company and their authority to make the affidavit
5. Lost Document Details: Specific information about the lost document including type, date of issuance, and any identifying numbers
6. Circumstances of Loss: Detailed explanation of how and when the document was lost or destroyed
7. Search Efforts: Description of efforts made to locate the lost document
8. Purpose Declaration: Statement of the purpose for which the affidavit is being made
9. Verification Statement: Standard verification clause stating that the contents are true and correct
1. Police Report Reference: Include when a police report has been filed regarding the lost document
2. Previous Copies Declaration: Statement about any existing copies or duplicates, required when multiple copies were originally issued
3. Public Notice Reference: Include when public notice was published in newspapers regarding the lost document
4. Indemnity Statement: Optional clause indemnifying the relevant authorities against any claims arising from the issuance of replacement documents
1. Copy of Corporate ID: Certified copy of the deponent's corporate identification or authorization letter
2. Search Evidence: Documentation of searches conducted to locate the lost document
3. Supporting Documents: Any relevant supporting documents such as police reports or newspaper publications
4. Company Resolution: Board resolution authorizing the deponent to make the affidavit (if applicable)
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