The Finish Contract Letter To Employer is a crucial document in Nigerian employment relationships, used when an employee decides to formally terminate their employment contract. This document must align with the Nigerian Labour Act and other relevant employment legislation, particularly regarding notice periods and termination procedures. The letter serves multiple purposes: it provides official notification of the employee's intention to leave, documents the last working day, outlines handover arrangements, and requests processing of final settlements including salary, benefits, and other entitlements. It's a legally significant document that initiates the formal separation process and can be important for future reference, particularly in matters relating to employment history and final settlements. The letter should maintain a professional tone while ensuring all legal requirements under Nigerian law are met.
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1. Personal Information and Date: Employee's full name, employee ID, current position, department, and date of the letter
2. Recipient Details: Employer's name, title, company name, and address
3. Subject Line: Clear indication that this is a contract termination/resignation letter
4. Opening Statement: Formal notification of intention to terminate employment contract
5. Last Working Day: Clear statement of intended last day of work and notice period being served
6. Handover Information: Brief outline of handover arrangements for current responsibilities
7. Request for Settlement: Request for processing of final settlements, including salary, benefits, and other entitlements
8. Appreciation Note: Professional thank you note for the employment opportunity
9. Closing and Signature: Professional closing, followed by name and signature
1. Reason for Leaving: Optional section explaining reasons for contract termination, used when maintaining good relations or when required by company policy
2. Future Contact Details: Personal contact information for future correspondence, used when expecting references or delayed payments
3. Outstanding Projects Status: Brief status update on ongoing projects, used when handling significant responsibilities
4. Exit Interview Request: Request for an exit interview if company policy requires it
5. Reference Request: Request for a recommendation letter, used when seeking future employment
6. Non-Compete Acknowledgment: Confirmation of understanding any non-compete clauses, used when such agreements exist
1. Outstanding Leave Record: Statement of unused leave days for settlement calculation
2. Project Handover Document: Detailed list of ongoing projects and their status
3. Company Property Checklist: List of company assets to be returned
4. Final Settlement Calculation: Breakdown of expected final payment including all benefits and deductions
Authors
Relevant legal definitions
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Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Oil and Gas
Telecommunications
Healthcare
Education
Retail
Construction
Professional Services
Public Sector
Agriculture
Mining
Transportation
Hospitality
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Administration
Research and Development
Customer Service
Production
Quality Assurance
Business Development
Executive Office
Procurement
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Developer
Financial Analyst
Human Resources Officer
Marketing Executive
Sales Representative
Administrative Assistant
Operations Manager
Account Officer
Research Analyst
Technical Specialist
Customer Service Representative
Production Supervisor
Quality Control Inspector
Legal Counsel
Business Development Manager
Executive Assistant
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