New Supplier Evaluation Form

New Supplier Evaluation Form for Nigeria

New Supplier Evaluation Form Template for Nigeria

A comprehensive supplier evaluation document designed for use in Nigeria, incorporating local regulatory requirements and business practices. This form serves as a due diligence tool for assessing potential suppliers' capabilities, compliance status, and suitability for business partnerships. It includes sections covering company information, financial stability, operational capabilities, quality management systems, and compliance with Nigerian regulations, including local content requirements where applicable. The document ensures alignment with Nigerian procurement laws while facilitating thorough vendor assessment and risk management.

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What is a New Supplier Evaluation Form?

The New Supplier Evaluation Form is a critical document used in the Nigerian business environment to assess and validate potential suppliers before establishing business relationships. This document is typically employed during the initial stages of supplier onboarding and serves as a comprehensive due diligence tool. It captures essential information about the supplier's legal status, operational capabilities, financial health, and compliance with Nigerian regulations, including the Companies and Allied Matters Act (CAMA) 2020 and relevant industry-specific requirements. The form is designed to help organizations make informed decisions about supplier selection while ensuring compliance with local content laws, anti-corruption legislation, and industry standards. It should be updated periodically to reflect changes in regulatory requirements and business needs.

What sections should be included in a New Supplier Evaluation Form?

1. Company Information: Basic details including company name, registration number, tax ID, years in business, and contact information

2. Business Profile: Overview of core business activities, main products/services, industry sectors served, and geographical coverage

3. Financial Information: Key financial indicators, bank references, credit terms, and financial stability assessment

4. Quality Management: Quality certifications, quality control processes, and management systems

5. Operational Capability: Production capacity, facilities, equipment, and technical capabilities

6. Compliance & Certifications: Regulatory compliance, required licenses, and industry certifications

7. Health, Safety & Environment: HSE policies, procedures, and track record

8. References: Client references and track record of similar supply arrangements

9. Declaration: Signed declaration of information accuracy and compliance with anti-corruption laws

What sections are optional to include in a New Supplier Evaluation Form?

1. Local Content Compliance: Details of local content requirements compliance, relevant for industries with specific Nigerian content requirements

2. Information Security: IT security measures and data protection protocols, important for suppliers handling sensitive information

3. Supply Chain Management: Details of sub-suppliers and supply chain controls, relevant for complex supply arrangements

4. Research & Development: R&D capabilities and innovation track record, important for technical or specialized suppliers

5. Corporate Social Responsibility: CSR initiatives and community engagement, relevant for high-profile suppliers or those with significant local impact

What schedules should be included in a New Supplier Evaluation Form?

1. Schedule A - Required Documents Checklist: List of mandatory documents to be submitted with the evaluation form

2. Schedule B - Product/Service Categories: Detailed list of products or services offered by the supplier

3. Schedule C - Quality Certificates: Copies of relevant quality management certifications

4. Schedule D - HSE Documentation: Copies of HSE policies and certificates

5. Schedule E - Financial Documents: Financial statements and bank references

6. Appendix 1 - Technical Capabilities Matrix: Detailed assessment of technical capabilities against required criteria

7. Appendix 2 - Performance Metrics: Key performance indicators and measurement criteria

8. Appendix 3 - Compliance Declaration Forms: Standard forms for various compliance declarations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Oil and Gas

Manufacturing

Construction

Healthcare and Pharmaceuticals

Information Technology

Food and Beverage

Telecommunications

Mining

Agriculture

Retail

Financial Services

Logistics and Transportation

Energy and Utilities

Relevant Teams

Procurement

Supply Chain

Vendor Management

Quality Assurance

Compliance

Risk Management

Operations

Finance

Legal

Health Safety and Environment

Technical

Audit

Contract Administration

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Quality Assurance Manager

Compliance Officer

Risk Management Officer

Operations Manager

Financial Controller

Legal Counsel

HSE Manager

Technical Director

Chief Financial Officer

Local Content Manager

Audit Manager

Contract Administrator

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Download a Standard Template

What is a New Supplier Evaluation Form?

What sections should be included in a New Supplier Evaluation Form?

What sections are optional to include in a New Supplier Evaluation Form?

What schedules should be included in a New Supplier Evaluation Form?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

Sector

Cost

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