The Office Use Agreement serves as a legal framework for temporary office space arrangements in Nigeria, providing flexibility for businesses while maintaining legal compliance with Nigerian property and commercial laws. This document is particularly relevant for serviced offices, co-working spaces, and short-term office solutions, where traditional leases may not be suitable. It addresses the growing demand for flexible workplace solutions in Nigeria's commercial centers, incorporating essential elements such as space usage rights, service provisions, payment terms, and operational guidelines. The agreement is designed to protect both providers' and users' interests while ensuring compliance with local regulations, including the Land Use Act and relevant state-specific property laws.
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1. Parties: Identifies and provides full details of the parties entering into the agreement - the office space provider and the user
2. Background: Context of the agreement and brief description of the premises and intended use
3. Definitions: Defines key terms used throughout the agreement
4. Grant of License: Specifies the nature of the right granted (license to use rather than lease) and its limitations
5. Term and Commencement: Duration of the agreement and start date
6. Fees and Payment Terms: Details of usage fees, payment schedule, and payment methods
7. Security Deposit: Amount, terms, and conditions for return of security deposit
8. Permitted Use: Specific allowed uses of the office space and any restrictions
9. Services and Facilities: Details of included services, utilities, and shared facilities
10. User's Obligations: Responsibilities and obligations of the office user
11. Provider's Obligations: Responsibilities and obligations of the office space provider
12. House Rules: General rules for use of the office and common areas
13. Insurance and Liability: Insurance requirements and liability provisions
14. Termination: Circumstances and procedures for ending the agreement
15. Governing Law: Specification of Nigerian law as governing law and jurisdiction
1. Fit-out Works: Include when the user is permitted to make modifications to the space
2. IT and Telecommunications: Include when specific IT services or infrastructure are part of the agreement
3. Parking: Include when parking spaces are allocated as part of the agreement
4. Special Access Requirements: Include when there are specific security or access arrangements
5. Break Clause: Include when early termination options are available
6. Force Majeure: Include when specific provisions for unforeseen circumstances are required
7. Environmental Compliance: Include when specific environmental obligations need to be addressed
8. Sublicensing and Assignment: Include when transfer rights need to be addressed specifically
1. Schedule 1 - Office Space Plan: Detailed plan showing the licensed office space and common areas
2. Schedule 2 - Services Specification: Detailed list of included services and their specifications
3. Schedule 3 - Fee Schedule: Breakdown of all fees, including base fee and additional services
4. Schedule 4 - House Rules: Detailed building rules and regulations
5. Schedule 5 - Inventory: List of furniture, equipment, and fittings provided
6. Appendix A - Building Operating Hours: Details of access hours and building operation times
7. Appendix B - Emergency Procedures: Emergency protocols and contact information
8. Appendix C - Maintenance Schedule: Schedule of regular maintenance and cleaning services
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Professional Services
Technology
Financial Services
Consulting
Legal Services
Healthcare Administration
Education and Training
Media and Communications
Non-Profit Organizations
Government and Public Sector
Start-ups and Entrepreneurs
Relevant Teams
Legal
Facilities Management
Operations
Administration
Finance
Procurement
Corporate Services
Real Estate
Risk Management
Compliance
Relevant Roles
Facilities Manager
Property Manager
Operations Director
Real Estate Manager
Legal Counsel
Office Administrator
Business Development Manager
Chief Operating Officer
Administration Manager
Procurement Manager
Workplace Solutions Manager
Corporate Services Manager
Finance Director
Managing Director
Company Secretary
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