The Referral Letter For Employee is a crucial document in Dutch professional contexts, used when an employee seeks new employment opportunities or when a prospective employer requests formal employment verification. It must comply with Dutch employment law, particularly regarding privacy protection under GDPR/AVG and the Dutch Civil Code. The letter typically includes verified employment details, performance assessment, and professional conduct evaluation, while maintaining objectivity and factual accuracy. This document is particularly important in the Netherlands, where formal employment references carry significant weight in hiring decisions and must balance transparency with privacy rights. The letter should avoid discriminatory language and adhere to equal treatment principles under Dutch law.
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1. Header Information: Company letterhead, date, reference number, and contact details of the person writing the reference
2. Addressee Details: Name and address of the recipient/requesting organization
3. Subject Line: Clear indication that this is a reference letter for [Employee Name]
4. Employment Confirmation: Confirmation of employment period, job title(s), and department(s)
5. Role Description: Brief overview of main responsibilities and duties performed
6. Performance Assessment: Factual assessment of the employee's performance, key achievements, and competencies
7. Professional Conduct: Statement about the employee's reliability, punctuality, and professional behavior
8. Reason for Departure: Brief, neutral statement about why the employment relationship ended
9. Closing Statement: Standard closing offering to provide additional information if needed
10. Signature Block: Name, title, and signature of the authorized person providing the reference
1. Specific Skills Assessment: Detailed evaluation of specific skills or competencies, used when explicitly requested by the potential employer
2. Project Highlights: Overview of significant projects or achievements, included when relevant to the new position
3. Training and Development: Information about completed training programs or professional development, included if relevant to the new role
4. Team Leadership: Assessment of leadership capabilities and experience, included if the employee held management positions
5. Recommendation Statement: Explicit recommendation for future employment, included only if company policy allows and the assessment is positive
1. Performance Reviews Summary: Summarized version of formal performance evaluations, if requested and permitted by company policy
2. Training Certificates: Copies of relevant training or qualification certificates, if applicable and relevant
3. Project Portfolio: Brief overview of key projects worked on, if relevant to the new position and not confidential
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Financial Services
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Media and Entertainment
Public Sector
Non-profit
Agriculture
Telecommunications
Relevant Teams
Human Resources
Personnel Administration
Legal
Operations Management
Executive Leadership
People Operations
Talent Management
Administrative Services
Employee Relations
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Line Manager
Team Leader
Project Manager
Managing Director
CEO
Operations Manager
Division Head
Supervisor
Personnel Administrator
HR Business Partner
Department Director
Chief Operating Officer
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