The Rejecting Counter Offer document is a crucial business and legal instrument used when a party needs to formally decline terms proposed in a counter offer under Dutch law. This document is typically employed during contract negotiations when the terms of a counter offer are not acceptable to the original offering party. It must comply with Dutch Civil Code requirements regarding contract formation and commercial communications, particularly concerning the timing and manner of rejecting offers. The document should be used when there's a need to maintain clear records of negotiation steps, protect legal positions, and potentially preserve business relationships while rejecting proposed terms. It commonly includes reference to the original offer, the counter offer details, specific rejection grounds, and any alternative proposals if applicable.
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1. Sender Details: Full legal name and address of the party sending the rejection
2. Recipient Details: Full legal name and address of the counter-offering party
3. Reference Information: Date, reference numbers, and subject line identifying the original offer and counter offer
4. Counter Offer Reference: Clear identification of the counter offer being rejected, including its date and key terms
5. Rejection Statement: Explicit and unambiguous statement of rejection of the counter offer
6. Brief Explanation: Concise explanation of key reasons for rejection (maintaining professionalism and objectivity)
7. Closing Statement: Professional closure including any relevant next steps or final position
8. Signature Block: Name, title, and signature of authorized representative
1. Without Prejudice Statement: Include when the rejection is part of ongoing negotiations and you want to preserve legal rights
2. Alternative Proposal: Include when you wish to keep negotiations open by suggesting alternative terms
3. Appreciation Note: Include when maintaining good business relationships is particularly important, thanking the party for their interest
4. Legal References: Include when specific legal provisions or contractual terms need to be cited to support the rejection
5. Confidentiality Statement: Include when the negotiation involves confidential information or when required by prior agreements
1. Original Offer Summary: Summary of key terms from the original offer, if reference to specific terms is necessary
2. Counter Offer Summary: Summary of key terms from the counter offer being rejected, if reference to specific terms is necessary
3. Supporting Documentation: Any relevant documentation supporting the rejection decision, if applicable
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