The Roommate Release Form is a critical document used in the Netherlands when one tenant wishes to leave a shared rental arrangement before the lease term ends. It's designed to comply with Dutch housing law and tenancy regulations, providing legal protection for all parties involved. This document becomes necessary when a roommate needs to exit a lease early due to circumstances such as job relocation, personal reasons, or changes in living arrangements. The form addresses key aspects including financial obligations, security deposit arrangements, and liability releases, while ensuring compliance with local housing regulations and the Dutch Civil Code. It's particularly important in urban areas and student cities where shared housing arrangements are common, and helps prevent future disputes by clearly documenting the terms of the roommate's departure.
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1. Parties: Identification of all involved parties: the departing roommate, remaining roommate(s), and landlord
2. Background: Brief context about the existing rental arrangement, including the original lease date and current living situation
3. Definitions: Key terms used in the document, including 'Release Date', 'Original Lease', 'Premises', etc.
4. Release Terms: Specific terms of the release, including the effective date and scope of the release
5. Security Deposit Arrangements: Details about the handling of the departing roommate's security deposit
6. Outstanding Obligations: Statement of any remaining financial obligations and how they will be handled
7. Future Liability: Clear statement releasing the departing roommate from future obligations and responsibilities
8. Remaining Tenants' Obligations: Confirmation that remaining roommates will continue to fulfill lease obligations
9. Signatures and Date: Space for all parties to sign and date the document
1. Property Damage Assessment: To be included when there are specific property damage issues to be addressed before release
2. Utility Accounts Transfer: Include when shared utility accounts need to be transferred or separated
3. Key Return: Include when there are specific requirements about returning keys or access devices
4. Forwarding Address: Optional section for recording the departing tenant's new address for future correspondence
5. Cleaning Responsibilities: Include when specific cleaning obligations need to be outlined before departure
6. Personal Property Removal: Include when there are specific terms about removing personal belongings
1. Schedule A - Property Inventory: List of any shared items and their ownership status
2. Schedule B - Outstanding Payments: Detailed list of any outstanding rent, utilities, or other shared expenses
3. Schedule C - Damage Documentation: Photos or description of any existing damage to be noted before release
4. Appendix 1 - Original Lease Reference: Copy or relevant sections of the original lease agreement
5. Appendix 2 - Condition Report: Current condition report of the shared spaces and departing roommate's room
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