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The Client Reference Letter is a crucial business document used in New Zealand to provide formal testimony about professional relationships and service quality. It is typically required during tender processes, business relationship establishments, or when a client seeks to demonstrate their credibility to new business partners or financial institutions. The document must comply with New Zealand's legal framework, particularly the Privacy Act 2020, Fair Trading Act 1986, and relevant professional conduct regulations. A Client Reference Letter includes essential information such as the duration and nature of the business relationship, specific projects or services provided, payment history (if relevant), and overall professional conduct assessment. The document serves as a valuable tool for building business credibility while maintaining professional standards and legal compliance within the New Zealand jurisdiction.

1. Letter Header: Official letterhead, date, and reference number if applicable

2. Recipient Details: Full name and address of the intended recipient or 'To Whom It May Concern'

3. Introduction: Writer's introduction and purpose of the reference letter

4. Relationship Context: Nature and duration of the business relationship with the client

5. Service/Project Details: Overview of specific services provided or projects completed

6. Performance Assessment: Evaluation of the client relationship, payment history, and professional conduct

7. Closing Statement: Final positive statement and willingness to provide further information

8. Signature Block: Writer's name, title, contact information, and signature