The Confirmation Letter Job Offer is a crucial document in the New Zealand employment process, typically issued after successful recruitment negotiations and before the formal employment agreement. It serves as an official written offer of employment that bridges the gap between verbal discussions and the final employment contract. This document must comply with New Zealand employment law, including the Employment Relations Act 2000 and related legislation. It's used to confirm key employment terms such as position, salary, start date, and basic conditions, while referencing that a detailed employment agreement will follow. The letter should be clear, professional, and contain sufficient detail to enable the prospective employee to make an informed decision about accepting the role, while also protecting the employer's interests by clearly stating any conditions or requirements that must be met before employment commences.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Formal offer of employment and expression of enthusiasm
3. Position Details: Job title, department, reporting relationship, and start date
4. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time
5. Compensation: Base salary/wages, payment frequency, and method of payment
6. Hours of Work: Standard working hours, days, and any flexibility arrangements
7. Location: Primary work location and any remote work arrangements
8. Benefits: Standard benefits package including leave entitlements, KiwiSaver, insurance
9. Probation Period: Length and terms of probationary period if applicable
10. Key Conditions: Reference to full employment agreement and key conditions
11. Acceptance: Instructions for accepting the offer and deadline for response
12. Closing: Signature block and contact details for questions
1. Bonus Structure: Include when role offers performance bonuses or commission
2. Relocation Package: Include when offering relocation assistance
3. Vehicle Allowance: Include when role comes with company car or vehicle allowance
4. Special Equipment: Include when providing specific tools or equipment
5. Flexible Working: Include when offering specific flexible working arrangements
6. Training Requirements: Include when role requires specific initial training
7. Visa Conditions: Include for employees requiring work visas
8. Share Options: Include when offering company shares or share options
1. Job Description: Detailed description of role, responsibilities, and key performance indicators
2. Benefits Summary: Detailed breakdown of all benefits and entitlements
3. Company Policies: Key company policies that require immediate acknowledgment
4. Required Documentation: List of documents needed before starting (e.g., qualifications, right to work)
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