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The Confirmation of Sale Letter is a crucial business document used in New Zealand to formalize and document sale transactions. This document type serves as an official record of the sale agreement between parties, typically issued after verbal or informal agreement has been reached but before the final transaction is completed. It includes essential details such as item descriptions, pricing, payment terms, and delivery arrangements, all structured to comply with New Zealand's commercial legislation, including the Contract and Commercial Law Act 2017 and Fair Trading Act 1986. The Confirmation of Sale Letter is particularly important as it provides written evidence of the transaction terms, helps prevent misunderstandings, and can serve as a reference point in case of future disputes. It's commonly used in both B2B and B2C contexts, requiring careful attention to detail and compliance with relevant consumer protection laws.

1. Letter Header: Include sender's business details, recipient's details, date, and reference number

2. Opening Salutation: Professional greeting addressing the buyer by name

3. Sale Confirmation Statement: Clear statement confirming the sale and referencing any prior negotiations or agreements

4. Item Description: Detailed description of the goods or services being sold, including quantity and specifications

5. Price and Payment Terms: Confirmed price, including GST status, payment terms, and payment method

6. Delivery Details: Delivery or completion date, method, and location

7. Closing Statement: Statement of appreciation and next steps

8. Signature Block: Sender's name, title, and signature