The Consent Form For Field Trip is a crucial document required by New Zealand educational institutions when organizing off-site educational activities. It serves as a legal instrument for obtaining informed parental consent while adhering to the Education and Training Act 2020, Health and Safety at Work Act 2015, and Privacy Act 2020. This document should be used whenever students are taken off school premises for educational, sporting, or cultural activities. It includes essential information about the excursion, safety measures, emergency procedures, and medical considerations. The form ensures schools maintain their duty of care while providing parents with sufficient information to make informed decisions about their child's participation.
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1. School Information: Details of the school organizing the field trip, including contact information
2. Trip Details: Essential information about the field trip including date, time, location, purpose, and duration
3. Student Information: Space for student's full name, class, and age
4. Parent/Guardian Information: Contact details and emergency contact information
5. Transportation Details: Information about how students will be transported to and from the location
6. Supervision Information: Details about staff and adult supervision ratios and qualifications
7. Basic Medical Declaration: Essential health information and any critical medical conditions
8. Risk Disclosure: Overview of potential risks and safety measures in place
9. Consent Declaration: Formal consent statement and space for parent/guardian signature
1. Overnight Stay Details: Required if the field trip includes overnight accommodation
2. Swimming/Water Activities Consent: Required if the trip involves any water-based activities
3. Dietary Requirements: Needed if meals are provided during the trip
4. Equipment/Clothing Requirements: Detailed list of required items when specific equipment or clothing is needed
5. Cost and Payment Details: Required if there are any costs associated with the trip
6. Photo/Media Consent: Required if photos or videos will be taken during the trip
7. Cultural Considerations: Important for trips involving cultural sites or activities
1. Schedule 1: Detailed Itinerary: Comprehensive breakdown of activities and timing
2. Schedule 2: Emergency Procedures: Detailed emergency protocols and contact information
3. Schedule 3: Medical Information Form: Detailed health information form for specific medical conditions or medications
4. Appendix A: Risk Assessment: Detailed risk assessment and management plan
5. Appendix B: Code of Conduct: Behavioral expectations and consequences
6. Appendix C: Map and Location Details: Detailed maps and specific location information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Tourism
Recreation and Sports
Cultural and Heritage
Environmental and Conservation
Museums and Galleries
Outdoor Education
Transportation Services
Youth Services
Relevant Teams
Administration
Academic Staff
Operations
Risk and Compliance
Student Services
Educational Support
Safety and Security
Field Operations
Legal and Governance
Relevant Roles
Principal
Teacher
Education Administrator
School Trip Coordinator
Head of Department
Risk Management Officer
Educational Tours Manager
School Safety Officer
Compliance Manager
Deputy Principal
Year Level Coordinator
Field Trip Supervisor
School Administrative Officer
Education Operations Manager
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