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The Department Change Letter To Employee is a crucial document used when an organization needs to formally notify and document an employee's transfer to a different department. This document is particularly important in the New Zealand context, where employment law requires clear communication and documentation of workplace changes. It's typically used during organizational restructuring, career progression, or operational requirements, and serves to maintain transparency and compliance with New Zealand employment legislation, particularly the Employment Relations Act 2000. The letter should clearly outline the changes while confirming which aspects of the employment relationship remain unchanged, thereby providing clarity and certainty to all parties involved. This document helps prevent future disputes by clearly documenting the change and its terms.

1. Letter Header: Company letterhead, date, employee's name and address

2. Greeting and Introduction: Personal greeting and brief context for the letter

3. Current Position Details: Confirmation of current role, department, and reporting line

4. Change Description: Clear description of the new department and any changes to role or responsibilities

5. Effective Date: Specific date when the change will take effect

6. Reporting Structure: Details of new reporting relationships and manager

7. Impact on Terms: Confirmation whether other employment terms and conditions remain unchanged

8. Next Steps: Clear outline of any actions required from the employee

9. Closing: Signature block, contact details for questions, and acknowledgment section