The Employment Declaration Form is a mandatory document required at the commencement of any employment relationship in New Zealand. It serves as a comprehensive information collection tool that enables employers to meet their statutory obligations while establishing accurate records for payroll and HR purposes. The form must be completed by all new employees and includes sections for personal information, tax declarations, employment eligibility verification, KiwiSaver arrangements, and banking details. This document ensures compliance with multiple New Zealand regulations including employment, tax, privacy, and immigration laws, while providing a standardized approach to gathering essential employee information.
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1. Personal Information: Employee's full legal name, date of birth, contact details, and residential address
2. Tax Information: IRD number, tax code declaration, and student loan status
3. Employment Eligibility: New Zealand citizenship/residency status or valid work visa details
4. Bank Account Details: Banking information for salary payments
5. KiwiSaver Details: KiwiSaver status, contribution rate, and opt-out declaration if applicable
6. Emergency Contact Information: Details of person(s) to contact in case of emergency
7. Declaration and Signature: Employee's confirmation that all provided information is true and correct, with signature and date
1. Secondary Employment: Details of other employment if working multiple jobs - required for correct tax code determination
2. Working Holiday Visa Information: Specific section for employees on working holiday visas, including visa number and expiry date
3. Student Status Declaration: Required for students to declare study status and student allowance details
4. Child Support Declaration: For employees with child support obligations to declare their status
5. Previous Employment History: May be required for specific roles or industries for verification purposes
1. Identity Verification Documents: Copies of passport, driver's license, or birth certificate
2. Visa Documentation: Copies of relevant visa documents for non-citizen employees
3. Tax Code Declaration Form (IR330): Official IRD form for tax code declaration
4. KiwiSaver Deduction Form (KS2): Official KiwiSaver opt-out or contribution rate form
5. Proof of Bank Account: Bank account verification document or deposit slip
Relevant legal definitions
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Agriculture
Construction
Education
Financial Services
Healthcare
Hospitality
Information Technology
Manufacturing
Mining
Professional Services
Retail
Transportation
Public Sector
Non-Profit
Tourism
Media and Entertainment
Real Estate
Telecommunications
Relevant Teams
Human Resources
Payroll
Finance
People and Culture
Administration
Operations
Recruitment
Onboarding
Relevant Roles
HR Manager
HR Director
Payroll Manager
Payroll Administrator
HR Administrator
HR Coordinator
Office Manager
Operations Manager
Finance Manager
HR Business Partner
Recruitment Manager
HR Generalist
HR Officer
Hiring Manager
HR Assistant
People and Culture Manager
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