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Intent To Renew Lease Letter

Intent To Renew Lease Letter Template for New Zealand

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Key Requirements PROMPT example:

Intent To Renew Lease Letter

"I need an Intent to Renew Lease Letter for my retail store at 123 Queen Street, Auckland, with the current lease expiring on March 15, 2025; we want to exercise our right to renew for another 3-year term and include a request to discuss minor renovations."

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Document background
The Intent To Renew Lease Letter is a crucial document in New Zealand's property leasing system, used when a tenant wishes to exercise their right to renew an existing lease agreement. This document must comply with New Zealand legal requirements, including the Property Law Act 2007 and relevant tenancy legislation. The letter should be sent within the notice period specified in the original lease agreement, typically between 3 to 6 months before the current lease expires. It serves as formal notice of the tenant's intention to continue occupying the property under the renewal terms outlined in the original lease. The document needs to clearly reference the existing lease agreement, specify the intended renewal period, and include all relevant property and party details. The Intent To Renew Lease Letter is particularly important as failure to provide proper notice within the specified timeframe could result in the loss of renewal rights.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the tenant

2. Date: Current date of the letter

3. Recipient's Details: Landlord's or property manager's full name and address

4. Reference Line: Property address and current lease details

5. Formal Notice Statement: Clear statement of intention to exercise the right to renew the lease

6. Current Lease Details: Reference to the existing lease agreement, including its date and term

7. Renewal Terms Reference: Reference to the specific renewal clause in the current lease

8. Proposed Renewal Period: Specification of the desired renewal term as per the lease agreement

9. Closing: Professional closing with signature block and contact details

Optional Sections

1. Proposed Modifications: Any requested changes to the current lease terms, if applicable and allowed under the renewal clause

2. Current Compliance Statement: Confirmation that the tenant is in compliance with all current lease terms

3. Meeting Request: Request for a meeting to discuss renewal terms if negotiations are desired

4. Property Maintenance Statement: Overview of property condition and any maintenance issues to be addressed

5. Business Performance: For commercial leases, brief statement about business performance if relevant to renewal

Suggested Schedules

1. Current Lease Agreement: Copy of the existing lease agreement highlighting the renewal clause

2. Proof of Compliance: Documentation showing compliance with lease terms (e.g., payment history, insurance certificates)

3. Property Inspection Report: Recent property condition report if relevant to the renewal

4. Authority Documentation: Any documents proving authority to sign if the letter is signed by an agent or representative

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















Clauses














Relevant Industries

Real Estate

Retail

Commercial Property

Residential Property

Hospitality

Healthcare

Professional Services

Industrial

Education

Manufacturing

Relevant Teams

Legal

Operations

Facilities Management

Real Estate

Property Management

Corporate Services

Administration

Compliance

Asset Management

Tenant Relations

Relevant Roles

Property Manager

Facilities Manager

Real Estate Agent

Legal Counsel

Tenant Relations Manager

Corporate Services Manager

Operations Manager

Business Owner

Office Manager

Lease Administrator

Commercial Property Manager

Asset Manager

Property Administrator

Compliance Officer

Real Estate Portfolio Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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