Recruitment Agency Contract

Recruitment Agency Contract Template for New Zealand

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Key Requirements PROMPT example:

"I need a Recruitment Agency Contract for my technology company based in Auckland, focusing on executive search services and international recruitment, with specific provisions for candidate guarantees and replacement terms."

Document background

The Recruitment Agency Contract serves as a fundamental legal instrument for establishing and managing the relationship between recruitment agencies and their client companies in New Zealand. This document is essential when organizations seek to engage professional recruitment services for their hiring needs, whether for permanent, temporary, or executive placements. The contract encompasses crucial elements such as service scope, fee structures, warranties, and compliance with New Zealand's employment legislation, privacy laws, and fair trading requirements. It provides clear guidelines on candidate presentation, placement terms, guarantee periods, and payment conditions while protecting both parties' interests. The agreement is particularly important in the current competitive talent market where clear terms and professional recruitment partnerships are essential for successful hiring outcomes.

Suggested Sections

1. Parties: Identification of the recruitment agency and the client company, including registered addresses and company details

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of recruitment services to be provided, including search, screening, and presentation of candidates

5. Agency Obligations: Key responsibilities and commitments of the recruitment agency

6. Client Obligations: Key responsibilities and commitments of the client company

7. Fees and Payment Terms: Fee structure, payment schedules, and related terms

8. Confidentiality: Obligations regarding confidential information of both parties and candidates

9. Data Protection and Privacy: Compliance with Privacy Act 2020 and handling of personal information

10. Warranties and Representations: Guarantees provided by both parties regarding their services and obligations

11. Liability and Indemnification: Limitation of liability and indemnification provisions

12. Term and Termination: Duration of agreement and circumstances for termination

13. General Provisions: Standard legal clauses including governing law, notices, and entire agreement

Optional Sections

1. International Recruitment: Include when services involve recruiting from overseas, covering immigration compliance and additional services

2. Temporary Staffing: Include when the agency provides temporary or contract staff placement services

3. Volume Hiring: Include for bulk recruitment arrangements with specific terms and discounted fee structures

4. Executive Search: Include for specialized C-suite or senior executive recruitment services

5. Guarantee Period: Include when offering replacement guarantees for placed candidates

6. Non-Solicitation: Include to prevent direct hiring of agency staff or approaching placed candidates

7. Service Level Agreement: Include when specific performance metrics and response times are required

8. Diversity and Inclusion: Include when specific diversity recruitment targets or approaches are required

Suggested Schedules

1. Schedule 1 - Fee Structure: Detailed breakdown of all fees, including placement fees, retainers, and additional services

2. Schedule 2 - Service Specifications: Detailed description of recruitment process, methodologies, and deliverables

3. Schedule 3 - Key Personnel: List of key agency staff responsible for service delivery

4. Schedule 4 - Required Reports: Templates and specifications for regular reporting requirements

5. Schedule 5 - Compliance Requirements: Specific compliance requirements and certifications needed for candidates

6. Appendix A - Standard Terms and Conditions: Detailed standard terms and conditions of service

7. Appendix B - Privacy Policy: Detailed privacy and data protection policies

8. Appendix C - Service Level Metrics: Detailed performance metrics and measurement criteria

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Professional Services

Retail

Construction

Education

Government

Hospitality

Mining and Resources

Telecommunications

Transport and Logistics

Not-for-Profit

Relevant Teams

Human Resources

Legal

Procurement

Operations

Finance

Compliance

Risk Management

Talent Acquisition

Business Development

Senior Management

Relevant Roles

Human Resources Director

Talent Acquisition Manager

Procurement Manager

Legal Counsel

Chief Human Resources Officer

Hiring Manager

Recruitment Operations Manager

HR Business Partner

Contract Manager

Chief Operating Officer

General Manager

Business Development Manager

Account Manager

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