The Rental Contract Cancellation Letter is a crucial document in New Zealand's residential tenancy system, used when either a tenant or landlord wishes to formally terminate a rental agreement. This document must comply with the Residential Tenancies Act 1986 and its amendments, which specify mandatory notice periods and requirements for valid termination. The letter should be used when parties need to end a tenancy agreement, whether it's a fixed-term or periodic tenancy, and must include specific details such as the property address, termination date, and reasons for termination if applicable. It serves as official documentation of the intention to end the tenancy and can be important evidence if any disputes arise later. The document's format and content are influenced by New Zealand's tenancy laws, which provide strong protections for both landlords and tenants.
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1. Sender's Details: Full name and contact information of the person sending the letter
2. Recipient's Details: Full name and contact information of the recipient
3. Date: Current date when the letter is written
4. Property Details: Complete address of the rental property
5. Formal Notice of Cancellation: Clear statement of intention to terminate the tenancy
6. Termination Date: Specific date when the tenancy will end, ensuring compliance with required notice periods
7. Legal Basis: Reference to relevant clause in tenancy agreement or legislation supporting the termination
8. Final Inspection: Proposed date and time for final property inspection
9. Closing Statement: Request for confirmation and contact details for further communication
10. Signature Block: Space for signature, printed name, and date
1. Bond Refund Request: Details about bond refund process and bank account information for refund transfer
2. Outstanding Payments: Discussion of any remaining rent or utility payments to be settled
3. Property Damage Notice: Description of any damage to be addressed before moving out
4. Forwarding Address: New address for future correspondence
5. Keys Return: Arrangements for returning keys and security devices
6. Maintenance Issues: List of any outstanding maintenance issues that need addressing
1. Appendix A - Move-out Checklist: Detailed list of cleaning and maintenance requirements for vacating the property
2. Appendix B - Photo Documentation: Recent photographs of property condition (if relevant)
3. Appendix C - Bond Refund Form: Official bond refund form from Tenancy Services
4. Appendix D - Utility Readings: Final readings for electricity, gas, water or other utilities
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