The Return To Work Offer Letter is a critical document used in New Zealand workplaces when an employee is ready to resume work following an extended absence, whether due to illness, injury, or other circumstances. It forms part of the employer's duty of care under New Zealand legislation, including the Employment Relations Act 2000 and Health and Safety at Work Act 2015. This document typically follows medical clearance and consultation with relevant stakeholders, outlining specific return arrangements, any workplace modifications, and support measures. It serves multiple purposes: documenting the formal offer of return, clarifying expectations, ensuring compliance with legal obligations, and supporting the employee's successful transition back to work. The letter should be tailored to individual circumstances while maintaining consistency with organizational policies and legal requirements.
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Key Requirements PROMPT example:
Return To Work Offer Letter
"I need a Return to Work Offer Letter for an employee returning from long-term illness, with a graduated return schedule starting March 1, 2025, initially at 20 hours per week, increasing to full-time over 6 weeks, including specific accommodations for reduced mobility."
1. Opening and Employee Information: Formal letter opening including date, employee name, position, and reference to previous communications
2. Context of Return: Brief reference to the reason for absence (maintaining privacy) and acknowledgment of medical clearance
3. Return Date and Arrangements: Specific proposed return date and initial work schedule
4. Modified Duties/Accommodations: Clear outline of any workplace modifications or accommodations being provided
5. Support and Monitoring: Description of support measures and how progress will be monitored
6. Compensation and Benefits: Confirmation of salary/wages and any changes to benefits during transition period
7. Next Steps: Clear instructions on how to accept the offer and what documentation is needed
8. Closing: Welcoming statement, contact details for questions, and signature block
1. Gradual Return Schedule: Detailed phased return schedule - include when employee is returning on reduced hours initially
2. Medical Requirements: Specific medical considerations or restrictions - include when there are ongoing medical requirements
3. Training/Reorientation: Details of any required refresher training - include when employee has been absent for extended period
4. ACC Requirements: Specific ACC-related provisions - include when return is following a work-related injury
5. Remote Work Arrangements: Details of any remote working provisions - include when hybrid or remote work is part of return plan
1. Medical Clearance Form: Template for medical provider to confirm fitness for return to work
2. Modified Duties Schedule: Detailed list of modified job duties and any restrictions
3. Phased Return Timeline: Week-by-week schedule for gradual return to full duties
4. Workplace Modifications Checklist: List of required workplace adjustments or accommodations
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Manufacturing
Construction
Professional Services
Retail
Education
Public Sector
Technology
Agriculture
Transportation
Hospitality
Mining
Financial Services
Telecommunications
Relevant Teams
Human Resources
People & Culture
Health & Safety
Legal
Operations
Employee Relations
Occupational Health
Management
Administration
Relevant Roles
HR Director
HR Manager
People & Culture Manager
Health and Safety Manager
Return to Work Coordinator
HR Business Partner
Employee Relations Manager
Occupational Health Manager
HR Administrator
Line Manager
Department Manager
Operations Manager
General Manager
Legal Counsel
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